Curriculum & Academic Records Coordinator
Calgary, AB
Academic – School of Hospitality & Tourism /
AUPE Permanent Salary /
On-site
SAIT's School of Hospitality and Tourism is consistently recognized as one of the best hospitality schools in the world. We are proud to be the only institution in Canada to hold a Top 50 hospitality school ranking with both CEOWORLD Magazine and QS University Rankings.
Our prestigious reputation has been built on our progressive curriculum, strong relationships with industry and our unparalleled approach to applied education.
The Opportunity
SAIT's School of Hospitality and Tourism is hiring a Curriculum & Academic Records Coordinator!
Join Canada’s top-ranked hospitality and culinary school as a key team member supporting curriculum and academic processes. You'll manage and maintain curriculum records, ensure system updates, and assist faculty and leadership with academic documentation, compliance, and reporting. This role also leads the development of a data and records management system to support informed decision-making.
The Role
- Maintain accurate program/course records; process curriculum changes
- Guide faculty on curriculum processes and standards; develop SOP’s
- Support governance, compliance, and quality assurance reporting
- Design and manage systems for academic records and data tracking
- Develop reports and dashboards for leadership insights
- Administer tools like Banner, D2L Brightspace, Curriculog, Acalog, SharePoint, Tableau, and Smartsheet
- Coordinate textbook orders and the Student Feedback Questionnaire process
- Perform other related duties as assigned to support the administrative team and ensure smooth office operations
Qualifications
- Minimum post-secondary diploma in administration, education, project management or related field.
- Minimum 3+ years of administrative or related experience
- Certification or evidence of advanced skills in Microsoft Office applications
- Proficient in adopting and leveraging new technologies to enhance efficiency
- Bachelor’s degree preferred
- 3+ years of relevant experience in educational institute preferred
- Preference will be given to applicants with experience in curriculum administration and processes at a post-secondary level
- Familiarity with Banner, D2L Brightspace, Curriculog, Acalog, SharePoint, Tableau, and Smartsheet
- A combination of education and experience may be considered
Skills Required
- Empathy and Team Collaboration: A deep commitment to empathy, a collaborative spirit, and a "one-team" mindset in all interactions.
- Initiative and Independence: A motivated self-starter who takes initiative and operates effectively with minimal supervision.
- Adaptability and Resilience: Comfort with ambiguity and an ability to pivot in response to shifting priorities and evolving circumstances.
- Emotional Intelligence: A personal ethos grounded in gratitude, patience, kindness, and a commitment to assuming positive intent.
- Continuous Improvement: A growth mindset with a drive for excellence, balanced with a realistic approach to progress and development.
- Innovation and Continuous Improvement: Willingness to experiment, take risks, a growth mindset, and approach challenges with creativity and imagination.
- Curiosity and Critical Thinking: A naturally inquisitive mindset and a strong desire to understand new ideas and concepts.
- Cultural Competence: Appreciation for diverse perspectives and a commitment to fostering an inclusive, equitable, and respectful community.
- Communication and Organizational Effectiveness: Clear and effective verbal and written communication skills with the ability to adapt messaging for diverse audiences. Superior organizational, time management, and prioritization skills with exceptional attention to detail.
Job Classification: A5904 - Administrative Assistant II
Salary Range: $50,523.20 - $60,070.40
# of positions: 1
Hours per Week: 40
Posting Closing Date: July 25, 2025
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
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