Program Administrative Assistant, Electrical & Instrumentation
Calgary, AB
Academic – MacPhail School of Energy /
AUPE Permanent Salary /
On-site
The MacPhail School of Energy is the only energy school in Canada, and we are charting a new course with a focus on sustainable energy sources and practices. MacPhail School of Energy provides hands-on, industry-guided training in labs that mimic job site environments, giving students the skills needed to find a rewarding career in the energy sector.
Are you a highly organized administrative professional that takes initiative and thrives in a highly collaborative, dynamic environment?
Reporting to the Academic Chair Electrical and Instrumentation Engineering, you are a key member of the school’s administrative team and responsible for providing administrative support in a multifaceted, high paced environment. If this sounds like an environment you'd excel in, we want to hear from you!
The Role
- Schedule meetings with students
- Student management – prepare forms; drop/add; intent to withdraw or return
- Monitor and review student intake reports
- Identify students at risk with Academic Chair and Instructor
- Obtain approval for student record changes
- Monitor student admissions – selection files, international
- Review student intake report for registration purposes
- Create student files by exception
- Request and organize Student Field Trips
- Liaise with Academic Chairs
- Prepare semester block reports (Instructor Schedule, Student Schedule, Class Lists)
- Notify instructors when classes are cancelled
- Schedule rooms and students for exam week
- Schedule exam, classroom and students outside exam week
- Assist with program success initiatives involving industry, instructors and students
- Develop and maintain program/course tracking sheet
- Additional duties as required
Qualifications
- Minimum of two (2) years of administrative experience in a fast-paced, customer focused environment is required
- Must possess a High School Diploma, with a preference given to candidates with post-secondary education in Administration, Business, or Marketing or similar related field
- Work experience in a post-secondary environment is preferred
Skills & Knowledge
- Possess superior interpersonal, organizational and time management skills
- Excellent verbal and written skills
- Intermediate computer skills in using Banner (electronic information management database) and Microsoft Office Suite
- Ability to take meeting minutes or notes
- Knowledge of general office equipment and procedures
Job Classification: Administrative Assistant I
Salary Range: $49,400 - $53,081.60
Hours per Week: 40
Posting Closing Date: September 23, 2025 at 4:00pm
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
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