Dallas Office Manager / Receptionist
Dallas
Administrative /
Full-time /
On-site
ABOUT THE POSITION
We are seeking an office receptionist, or as we like to call it, a “Director of First Impressions,” who will manage the daily operations of our Dallas office to ensure a welcoming, efficient, and professional work environment. This position will interact with internal and external stakeholders and provide light administrative support to the team to help fulfill business unit and firm objectives, which are designed to achieve our purpose and uphold our values and guiding principles. The position is full-time, in-person in the office Monday-Friday. Ideal candidates are exceptionally polished, exhibit a warm and friendly disposition, are self-motivated, highly organized, detail-oriented, and have excellent interpersonal communication skills.
Representative Responsibilities
- Executing the daily office checklist, which consists of opening and closing tasks and the maintenance and thoughtful upkeep of the general office appearance and ambiance. This includes some light cleaning and tidying.
- Cultivating and nurturing a warm, thriving office by managing a cheery, professional reception area; ensuring the office space remains tidy, organized, and inviting; greeting and offering support to guests; and maintaining conference rooms for the team members hosting meetings in the office.
- Maintaining the office kitchen and grocery budget and inventory, continually seeking the optimal balance of cost reduction/control with ease of ordering, expensing, and availability.
- Maintaining the office supply inventory in the same manner, while also ensuring the office supply storage areas remain organized and decluttered to allow ease of locating supplies.
- Documenting, recording, and maintaining administrative tasks, processes, and instruction guides in office management SmartSheet workspace and office management operations manual.
- Lending your time and unique talents to various projects and initiatives in support of the private equity business unit and firm operations team as needs arise (e.g., support for sourcing consultants, book distribution, meeting and logistics planning, research, thought leadership project support, etc.), always with a “happy to help” teamwork mentality.
- Coordinating and distributing incoming and outgoing mail including Federal Express, UPS, USPS, and courier services.
- Providing administrative support to team members and guests such as the preparation of routine correspondence, editing and proofreading documents, scanning, and small miscellaneous projects.
- Acting as administrative liaison between the Satori Dallas and Fort Worth offices.
- Serving as the Dallas office community service coordinator, arranging Satori Serves events, and other events in support of our community and partners.
- Promoting and demonstrating “living our values” in accordance with the firm’s values and guiding principles.
- Collaborating with the firm operations team to coordinate and execute the logistics associated with firmwide and office events (internal team events and external stakeholder events).
- Occasionally provide back-up reception coverage for the Fort Worth office when needed.
Representative Candidate Mindset and Attributes
- Strong ownership mentality; a person who identifies opportunities and drives processes in an effort toward extraordinary outcomes with razor-sharp attention to detail.
- Humble, energetic, and positive can-do approach; an individual with demonstrated resourcefulness and a willingness to learn from all team members.
- The ability to comfortably communicate with multiple personality types.
- Broad worldview; someone who views the world in a holistic manner and understands, respects, synthesizes, and integrates many points of view.
- Emotional stability; a resilient hard worker who can excel in an atmosphere with high expectations.
- Accountability and integrity; an individual who knows that the quality of their work and relationships defines their personal brand.
- Sophistication in communications, interpersonal relations, and diplomacy; an effective verbal and written communicator.
- Initiative and foresight; a proactive and curious problem solver.
- Incessant optimism; someone who sees the good in others and values new and diverse viewpoints.
- Collaborative team player; a person who will create value for others and position teammates for success.
- An ability and willingness to enjoy the journey; a present individual who exercises her/his mind, body, and soul with equal intention and vigor and values diverse viewpoints.
Education, Experience, and Skills
- Bachelor’s degree preferred or equivalent skills and experience
- A minimum of four years of receptionist, administrative, and/or customer service experience in a high-performing environment
- Polished written communication skills, including a firm grasp of grammar and punctuation
- Good computer software skills; interested in using the most current and innovative technology
- Proven track record of providing an extraordinary guest experience
- Ability to thrive in an unstructured environment
Your Fulfillment
We offer meaningful work, professional and personal development, and other opportunities that demonstrate the firm’s commitment to assisting and rewarding you in becoming the best version of yourself. Examples include daily chef-prepared healthful lunches, an annual wellness allowance, subsidized executive health screenings, fitness counseling, onsite meditation facilities, and the potential to invest in the firm’s portfolio companies.
ABOUT SATORI CAPITAL
Satori Capital is a Texas-based multi-strategy investment firm founded on the principles of conscious capitalism. We are a group of values-aligned, team-centric achievers who care deeply about our work, one another, and our common purpose: to create, fund, and inspire businesses that elevate humanity. Our core values are to create extraordinary outcomes, be a great partner, never stop learning, share freely, enjoy the journey, and build lasting impact.
We have been honored as a Pensions & Investments Best Places to Work in Money Management for the last seven years, a Blue Zones Worksite, a Dallas Business Journal Best Places to Work, #1 in the “Best Companies to Work for in Fort Worth” by Fort Worth, Inc. for consecutive years, and #3 of the 2021 “100 Best Companies to Work for in Texas” by Texas Monthly.
Our private equity business partners with leadership teams of companies with $5 million to $50 million of EBITDA that operate with a long-term perspective, commit to their mission or purpose, and create value for all stakeholders. Our alternatives investment platform, Satori Alpha, creates and manages customized portfolios designed to meet the unique objectives of sophisticated private investors, family offices, and institutions. Through our Satori XL Partnership Program, we partner with managers that we believe are highly skilled at generating sustainable alpha and would benefit from our experience, relationships, and resources, all in support of building thriving and enduring businesses. Our Satori Environmental strategy invests in securities impacted by the global energy sector’s shift from fossil-based systems to renewable sources. We currently manage more than $1.25 billion of committed capital.
Our hiring process is thorough because we want to get to know each other well. Finding the right candidate for each role will unlock our collective potential to fulfill our purpose as individuals and as a firm. For more information about Satori Capital, visit www.satoricapital.com.
