Business Support Officer (Legal)
Hobart
Operations – Business Support /
Full-time /
On-site
At Procreate we're dedicated to making exceptional creative tools by combining beautiful user experiences with high performance engineering. Used by millions around the globe, Procreate is committed to placing more power in the hands of creatives.
We’re in an exciting phase of growth and are looking for a Business Support Officer (Legal) to be based in Hobart, Tasmania. This is an administrative role, responsible for assisting the Business Support Team and Legal Counsel, as well as providing general support across the Operations Department and the company as a whole.
Who we are.
One of the driving factors behind Procreate’s success is our close-knit teamwork. We believe the key to invention is the open flow of ideas and collaboration — revelling in the creative process and taking the time to hone our craft. Together we’re dedicated to building creative software that is powerful, accessible, and intuitive. We’re not afraid to rethink, iterate and persist until we genuinely believe in our work.
At Procreate we’re a rare breed of driven people from all over the world. Each of us brings something special to the table, through our unique backgrounds and experience. Every day we inspire each other to continue our relentless pursuit, passion, and hunger to produce the highest quality work, while remaining humble in our achievements.
Co-founded by James and Alanna Cuda in 2011, Procreate has remained independent and self-funded for over 10 years. Since its launch, Procreate has been loved by millions around the world, received two coveted Apple Design Awards, and been the best-selling app on iPad for the past six years running. In 2018, Procreate Pocket also received an iPhone app of the year award. In 2023, an all new animation app Procreate Dreams was released.
The role.
Our Business Support Team sits within the Operations department. You'll report directly to our Business Support Lead, Helen Kershaw. On a day-to-day basis, you'll work closely with all members of the Business Support Team, including the CFO, as well as our Legal Counsel, and members of the wider Operations department.
Role Benefits.
We invest in you
Every employee at Procreate receives an individual training budget to help them grow personally and professionally. And because transparency matters, the whole company is included in the coming year’s plans and strategies at our annual off-site company meet.
Time to reset, recharge and look after yourself
Australia already has some of the most generous annual leave provisions in the world at a mandated 4 weeks per year. We also offer you extended parental leave, an extra 5 Mental Health Days per year, plus an Employee Assistance Program open to you and your family members.
Everything you need to do your best work
We’ll provide you with all the hardware and software you need, including a fully adjustable desk set up for your way of working. But it’s the personalised professional support, and growth and development opportunities we think will really help you fly.
What you'll do.
- Project support
- Facilitation of document execution
- Meeting administration (minuting and coordination)
- Responding to users’ legal queries with oversight and support from legal counsel
- Supporting the development and maintenance of policies, procedures, and systems
- Preparation and formatting of basic legal documents with oversight and support from legal counsel
- Business support and administration tasks including making and managing bookings with third-party service providers, email categorisation, document filing and supporting visitor services.
Skills.
- Excellent attention to detail
- Thrive in a vibrant team environment
- Excellent written and verbal communication
- Experience with file and database management
- Excellent organisation and time management skills
- Ability to adapt to competing and changing priorities
- Second language speaker, Chinese (desired not essential)
- Experience in commercial law, in particular IP law (desired)
- Experience in a legal setting, e.g., as paralegal, clerk, personal assistant, etc.
- Strong computer skills, including use of Outlook, Word, and Excel, with the ability to quickly pick up new systems and programs
In 1-3 months, you will...
- Familiarise yourself with our team structure and workflows
- Complete the Procreate onboarding process and get to know your colleagues
- Build an understanding of our administrative and legal practices, processes and frameworks
- Begin to develop relationships with key stakeholders, team leaders and members of the executive team
In 3-6 months, you will...
- Establish relationships with inter-departmental key stakeholders
- Prepare and support the execution of key business support projects
- Provide general administrative support within the business support Team
- Begin identifying areas for operational improvement and take ownership of first initiatives
In 6-12 months, you will...
- Become familiar with users’ standard legal queries
- Become an integral and contributing part of the Business Support Team
- Demonstrate an understanding of Procreate’s suit of contracts, including when and how each is used
- Develop an understanding of Procreate’s trade mark and patent portfolio, and approaches to managing trade mark infringements and licensing
We want to hear from you
Our recruitment process is made to provide you with opportunities for you to show us what you're capable of, instead of assessing you solely on your CV. We’d love to hear about how you see yourself contributing to Procreate in this role.
Please note, we do not operate remote or hybrid models. We're looking for full-time and on-site employees for our Hobart office.
Apply now to be considered for the role!
