Talent Operations Coordinator
Menlo Park, CA
Hillspire – Human Resources /
Fixed Term /
Hybrid
Hillspire, LLC, is an integrated family office management company that serves the business and philanthropic activities of Eric and Wendy Schmidt and their family and supports more than 700 employees worldwide. Hillspire provides legal, finance, accounting, facilities and real estate, human resources, and information technology services to the organization.
Eric and Wendy Schmidt have created a number of philanthropic organizations and initiatives that work toward a healthy, resilient, secure world for all. These philanthropic organizations include:
The Schmidt Family Foundation works to restore a balanced relationship between people and planet. It has two grant-making and investment programs: The 11th Hour Project, which works to create a world with fresh air, clean water and healthy food for all people; and Schmidt Marine Technology Partners, which supports scientists, engineers and entrepreneurs in developing technologies that restore ocean health.
Schmidt Ocean Institute is a virtual institute that operates the research vessel Falkor (too). The ship and its assets are available at no cost to scientists worldwide working to explore, discover and understand the ocean. Schmidt Ocean catalyzes ocean exploration and research and educates and engages the public to inform the wise stewardship of the planet.
Schmidt Sciences works to deepen human understanding of the natural world and develop solutions to global issues with science and technology. The core focus areas of the organization include: AI and advanced computing, astrophysics and space, biosciences, climate and cross-science programs.
11th Hour Racing works with the sailing community and maritime industry to advance solutions and practices that protect and restore the health of the ocean.
Agog is a groundbreaking initiative at the intersection of technology, communications and social impact. The organization helps creators and nonprofit leaders harness the power of extended reality (XR) technologies to spur positive social transformation, opening new avenues for empathy, understanding and activism.
The Schmidt Initiative for Long Covid advances clinical care for Long Covid patients globally. The organization works to raise the level of Long Covid care and understanding around the world by connecting specialists and primary care providers to support patients and share knowledge virtually, in real time.
Remain is a charitable organization that supports the economic, social and environmental vitality of Nantucket.
We are seeking a detail-oriented and proactive Talent Coordinator to join our talent operations team. The ideal candidate will excel at coordinating interviews, managing candidate communication, creating and publishing job postings, and providing support throughout the recruitment process.
Key Responsibilities
- Schedule and coordinate interviews between candidates and hiring managers, ensuring a smooth process and timely communication. This also includes handling travel arrangements and logistics planning.
- Serve as the primary point of contact for candidates throughout the recruitment process, providing updates, answering questions, and ensuring a positive candidate experience.
- Create and publish job postings on various platforms to attract qualified candidates and manage candidate inquiries and applications.
- Perform various administrative tasks such as maintaining hiring request lists, collecting necessary pre-employment paperwork, preparing formal interview schedules, putting together offer letter details, and providing support to the internal recruiters, as needed.
- Help streamline the interview process from end-to-end to ensure that candidates have an amazing experience
- Other duties as assigned
Education and Experience
- Bachelor’s Degree- Business Administration, Communications or similar field
- 1+ years experience utilizing an applicant tracking system
- 1+ years in recruiting or HR setting providing customer service
- Proven experience prioritizing tasks and handling numerous assignments simultaneously
- Detail-oriented and organized, taking initiative and having a proactive approach
- Ability to learn new technology, systems and processes quickly
$31 - $33 an hour
This is a non-exempt position
Hillspire, LLC is an equal opportunity employer and we strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported.
We believe that diversity brings about greater results on all levels and we aim to use our resources to generate greater impact through our work. Candidates who contribute to this diversity are strongly encouraged to apply.
