Project and Events Manager
San Francisco, CA
The Schmidt Family Foundation – Executive Office /
Full-Time /
Hybrid
Established in 2006 by Wendy and Eric Schmidt, the Schmidt Family Foundation (TSFF) works to restore a balanced relationship between people and planet. Through our grantmaking and investments, we partner with communities around the world in working for renewable energy, resilient food systems, healthy oceans and the protection of human rights. We pursue our mission through three, innovative and thoughtful strategies:
1) The 11th Hour Project
3) Schmidt Marine Technology Partners (SMTP)
The Schmidt Family Foundation is a private foundation with growing assets of over $2B and an impact investment portfolio of approximately $160M of AUM.
ABOUT THE POSITION
TSFF is seeking an exceptional candidate to coordinate the planning and execution of all
Foundation-led events, including our flagship convening, Connect, which brings together over
350 of our valued partners. The candidate will work closely with teams across TSFF programs,
operations, communications and executive and principal offices to produce outstanding
experiences for grantees and staff alike. The ideal candidate will thoughtfully and confidently
plan, organize and execute a wide variety of events of varied scale, including grantee site visits
and internal team events, in support of the Foundation's programmatic work. The candidate will
synergize teams and bring a cohesive element to each project.
The Project and Events Manager must have an excellent work ethic, be highly skilled at
setting priorities, taking initiative and tracking all the details. The successful candidate will be
collaborative and relationship-oriented, organized, decisive and exercise a high degree of
emotional intelligence. This position is based in the San Francisco Bay Area and includes
occasional travel to event sites.
Essential Duties and Responsibilities
- Coordinate the planning and execution of Connect, the Foundation’s grantee convening, with 350+ partners
- Act as the central point of contact to coordinate internal teams, key partners and vendors for the flawless execution of program, grantee and Foundation-wide projects and events throughout the year
- Create long- and short-term project plans, including setting targets for milestones and adhering to deadlines and budgets
- Adjust schedules and targets as project needs or budgets shift
- Keep all teams on the same page by sharing agendas and schedules and providing regular updates at staff meetings
- Find creative resolutions and make effective decisions when presented with multiple options for how to progress with a project
- Perform quality control on projects throughout development to maintain the Foundation’s environmental and sustainability standards
- Create and disseminate surveys following events to solicit feedback from internal and external stakeholders
Skills and Experience
- 5-7 years of event planning and management experience
- Proven ability to work both independently and as part of a highly collaborative team
- Track record of finding and implementing creative solutions to complex problems
- Experience with project and event management software tools, methodologies, and best practices
- Strong interpersonal and analytical skills
- Able to demonstrate a commitment to the issue areas of the Foundation
- Proven ability to complete projects according to outlined scope, budget, and timeline
- Ability to stay calm and collected when things do not go according to plan
- Direct, respectful, and empathetic communication style
- Ability to understand organizational structure and work through administrative systems with a keen attention to detail
- Propensity to be agile, flexible and solutions-oriented, especially under pressure
- Demonstrated ability to work on a wide range of projects, juggle and prioritize tasks and inquiries, manage time effectively and meet deadlines
- Fluency in MS Office and Google Docs
Access Needs
- Must be able to use a computer and communicate by video call or telephone for extended periods of time.
$120,000 - $130,000 a year
This is an exempt position reporting to the Senior Project Manager in the Executive Director’s Office. The salary range for this position is complimented with an excellent benefits package. The position is based in the San Francisco Bay Area with a hybrid in-office/remote model. The ideal candidate will be already located in the Bay Area or willing to relocate.
Don’t exactly fit the description? Research shows that certain demographics, especially women and other marginalized groups, tend to only apply for a job when they meet all the criteria. If this role sounds like a great fit for you but you don’t meet every item on the checklist, we’d encourage you to apply anyway.
The Schmidt Family Foundation is an equal opportunity employer that values and supports diverse identities, experiences, and backgrounds. We encourage people from all backgrounds and industries to apply. Furthermore, we believe that diversity fosters greater social, operational, and programmatic sustainability. Through our grant-making and related investments, we're committed to expanding and deepening our relationships with organizations led by BIPOC leaders in our community.
Application Deadline: December 6, 2024
The Schmidt Family Foundation (TSFF) is an equal opportunity employer and we strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. We believe that diversity brings about greater results on all levels and we aim to use our resources to generate greater impact through our work. Candidates who contribute to this diversity are strongly encouraged to apply.
