Office Manager

Manchester, United Kingdom
People and Business Operations
Full-time
Second Spectrum is the world leader in building machines that understand sports and the experts at creating value from tracking data. We create tools that help teams win with cutting-edge technology in computer vision, machine learning, big data, augmented reality, and product design. Second Spectrum is working with several football clubs and leagues in Europe and in the United States.  Second Spectrum is also the Official Optical Tracking Provider of the National Basketball Association (NBA). We employ over 100 employees across 4 countries and are headquartered in Los Angeles (USA). We are growing the team in our Manchester, United Kingdom office.

Second Spectrum is seeking an experienced Office Manager to play a pivotal role in our Manchester office and in the company as a whole. It is a cross-functional role crucial to the success of our office and organization, orchestrating the operational systems that keep the office running smoothly, while promoting dynamic company culture. The successful candidate must be proactive, passionate about the work they do and can effectively manage a diverse set of responsibilities.

Core Responsibilities:

    • HR: Ensure high quality experience to candidates and employees in all HR efforts including recruitment, on-site interviews management, payroll and benefits administration, work visa applications, contract labour management, daily HR support
    • Office Management: Manage facilities and vendors, host visitors, order office equipment and supplies, conduct office moves and desk relocations, basic office IT, plan events, register for conferences and manage related logistics, provide administrative support, travel/meeting bookings
    • Financial: Responsible for managing company expenses, vendor relationships, preparing and coordinating customer billing and invoices; experience with budgeting, payroll and pension; work with internal finance team and external accounting firm to prepare monthly financial reports

Key Competencies:

    • Previous experience managing a professional office environment and experience setting up a new office/small business
    • Motivated, confident, resourceful, sound judgment, detail oriented, excellent multi-tasking and problem-solving skills
    • Willingness to be flexible in a constantly changing start-up, entrepreneurial environment and do what needs to be done to move the company forward
    • Work cross-functionally with other teams and other offices
    • Equally capable working as part of a team or independently
    • Dependable and organized with the ability to set and meet deadlines
    • Respect for self and others, wants the best for the office and company
    • Passion for people and great customer service
    • Exceptional oral, listening, and writing skills

Education and Experience:

    • Business degree or equivalent
    • Minimum 4+ years related professional experience
    • Mac OS, Microsoft Office, Google mail, calendar and other Google applications