Office Administrator (in person)
Westfield, Indiana
Operations /
Full-time /
On-site
At SEP, we don’t just build exceptional software — we build an exceptional workplace. As the Exceptional Employer of the Year and one of Indiana’s Best Places to Work, we’ve crafted a culture where people feel valued, supported, and empowered. Now, we’re looking for an Office Administrator who will be at the heart of it all — keeping our office running smoothly, creating positive experiences for employees and guests, and making sure every detail contributes to the environment that makes SEP stand out. If you love making things happen, bringing people together, and being the go-to person for — well, pretty much everything — this is the role for you!
1. If you thrive in an environment where every detail matters and no task is too small.
2. If you are a dependable, resourceful, honest, confidential, self-starter and “doing all the things” makes you happy.
3. If you strive to provide excellent service and support to everyone you meet.
As a business, SEP is a custom software product design and development company that thrives on collaboration and continuous learning. We deeply care about our people and want everyone (employees, clients, and visitors) who comes into contact with SEP to have the BEST experience.
You must be able to work Monday through Friday, 8am to 5pm at our office in Westfield, Indiana. On occasion, you may need to work outside of these hours for various reasons (for example, assist with an event or meet with a contractor).
WHAT YOU WILL DO - Office Administration:
- Ensure smooth operations of the office by performing administrative support tasks
- Planning and scheduling of office events, employee and client events, meetings, etc., including managing invitations, set-up, food ordering, and clean-up
- Backup to receptionist for front desk support and phone calls
- Manage ordering of office supplies, equipment, and keeping our pantry stocked
- Serve as point of contact for vendors, subcontractors, clients, and visitors
- Executing administrative processes for expense reimbursements, credit card reconciliations, etc.
- Initiate all company communications for events, birthday and anniversary announcements, and other messaging as needed
- Make travel arrangements including air, hotel, and rental car
- Handle general administrative tasks, including scheduling, correspondence, and record-keeping
- Assist with HR-related tasks such as coordinating new employee onboarding tasks and maintaining records
- Handle employee needs and act as a liaison between employees and leadership
- Most importantly, provide exceptional service to our employees and guests
WHAT YOU WILL DO - Facilities Management:
- Oversee the maintenance and repair of office facilities and equipment
- Manage relationships with vendors, service providers, and contractors
- Ensure office facilities are in good working order and assist with cleanup and repair if necessary
WHAT WE NEED
- Minimum of 2 years of experience in an office administration position.
- Proficiency in Microsoft Office software, including strong Excel skills.
- Exceptional organizational, analytical, problem-solving, and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work independently and be self-directed while also functioning as part of a team.
- Previous vendor experience is a plus.
- Professionalism, dependability, and discretion through all interactions with coworkers, customers, vendors, and the community.
- Flexibility and adaptability are essential.
- Strong attention to detail and need for accuracy.
- Ability to work independently, take initiative, and anticipate needs successfully.
SEP has very generous benefit offerings including:
- Health
- Dental
- Vision
- Short- and long-term disability
- Life Insurance
- HSA/FSA
- 401k with employer contribution
- Fitness classes
- On-site gym
- Generous time off program
- Paid parental leave
- 100% employee-owned
- and so much more!
If you are interested in applying:
- In addition to attaching your resume, please also include a cover letter explaining how your previous positions would help you to succeed as the Office Administrator at SEP.
- And, if you would like to be even more creative, include a very short (1-2 minutes) video explaining why you would be amazing for this role.
SEP is a software product design and development company located in Westfield, IN. We provide powerful teams of thoughtful developers and designers to bring ideas to life. Founded in 1988, SEP is one of Indiana’s largest software development firms with 170 employees. Our clients span from Fortune 100 to scale-up companies. We are 100 percent employee-owned through an ESOP and are consistently recognized for our great culture (Top Workplaces, Best Place to Work in Indiana, Techpoint Mira).
We are an equal opportunity workplace and affirmative action employer. All employment is decided based on qualifications, performance, merit, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
