Finance and Grants Coordinator
Kabul, Afghanistan /
Finance – Asia /
Full Time - Local
/ On-site
Purpose of the Position:
The Finance and Grants Coordinator will be working directly under the supervision of the Finance Manager. The position holder will be responsible for a range of bookkeeping responsibilities as well as providing support on finance and project budget management functions.
Essential Duties and Responsibilities
- Review support documents and ensure compliance with Search and Donor rules and regulations;
- Responsible for financial grants management including projections and planning, performance analysis, budgeting, reporting, and oversight for the Search Grants portfolio.
- Upon signing of a new grant agreement, facilitate a smooth handover of the project, follow up on outstanding due diligence assessment and project partnership agreement tasks, and confirm reporting responsibilities and processes with relevant parties at the project kickoff meeting.
- Maintain internal tracking of reporting timelines, including working with relevant departments to coordinate appropriate data collection, analysis, and financial and narrative reporting by Search and its partners.
- Review and refine high-quality financial reports and other associated donor communications, ensuring timely submission and compliance with Search, donor, and partner requirements.
- Act as a communications focal point for assigned projects, responding to donor queries and relaying questions from the program implementation team as needed.
- Ensure grant and partnership management and contract review meetings are conducted with the project and finance teams for assigned grants and partnership agreements.
- Ensures that sub-grantees financial operations are in compliance with the Organization’s policies and procedures
- Ensures that monthly transactions are reviewed and captured in General Ledger accurately and on a timely basis
- Review sub-award expenses before they are posted to the finance system;
- Work hand in hand with the Finance team to reconcile sub-award advances;
- Participate in Search country procurement activities;
- Monitor funds, ensuring that up-to-date records of expenditures are kept and that they comply with budget allocations and donor requirements;
- Monitor the budget vs actual before processing any payment to ensure we are within the budget;
- Completion of payment vouchers and ensuring proper and relevant approvals are done;
- Preparation of documents for internal and external communication which give oversight of the projects
- Ensure compliance with financial statutory matters;
- Ensure financial information is recorded accurately, including those appropriate aggregations to budget lines and monthly spending reports are accurate and prepared in a timely manner.
- Lead the effort on subgrants closures (financially) and systematically coordinates and report to the Finance
- Conduct partner site visits and Ensure consistency across sub-grantees on basic provisions and highlight issues that could be viewed as biased or discrepancies.
- Liaison with the field offices on the financial management component of the grants
- Familiarize yourself with Afghanistan tax law.
- Provide all tax-related documents to the relevant department on a monthly basis
- Maintain the filing system and file all support documents for country office finances;
- Any other tasks are given by the supervisor
- Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
Safeguarding:
Skills & Competencies
- Education
- University degree in accounting, business administration, or equivalent
- Experience
- A minimum of 5 years of experience working for INGO in finance, grants management positions,
- Experience in handling Donor and statutory audit
- Skills and Competencies
- Strong spreadsheet and data analysis advanced skills (Microsoft Office, especially Excel, any accounting software, using SAGE INTACCT would be an advantage)
- Commitment to working in a conflict transformation organization and flexibility to respond to dynamic situations and ability to manage multiple activities at once
- A good team player and ready to work with a diverse team of employees
- Strong leadership and management skills
- Strong communication skills, with excellent written and spoken English.
- Knowledge of local languages (Pashto and Dari) will be an added advantage
- Behavioral Competencies
- Working with People: The ability to respect the views and contributions of other team members; shows empathy, listen, and support; consult others and share information and expertise, build team spirit, and adapt to the team.
- Flexibility: The ability to adapt to changing circumstances and priorities, tolerate ambiguity, and adapt personal style to different people and situations.
- Drive for Results and Efficiency: The ability to set quality standards, monitor, and maintain quality of work, and set goals to achieve continuous improvement.
- Relationship Management: The ability to manage interactions, provide service, and support the organization while building an effective internal and external network.
- Consultation (for managers and up): The ability to provide guidance to organizational stakeholders while applying creative problem-solving to address business needs.
- Leadership and Navigation: The ability to manage and contribute to initiatives and processes within the organization while making progress toward change and continuous improvement.
- Communication: The ability to effectively exchange information with others, effectively deliver critical information, gather information, and communicate with others.
- Global and Cultural Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties and be able to work cross-culturally.
- Ethical Practice: The ability to integrate Search vision, mission and core values, integrity, and accountability throughout all organizational and business practices.
- Critical Evaluation (for managers and up): The ability to interpret information to make business decisions and recommendations based on keen analysis, best practices, and an understanding of preferred outcomes.
- Business Acumen: The ability to understand and apply information to contribute to the organization's strategic plan.
- Developing others (for people managers): The ability to provide support to enhance performance and professional growth.
$1,000 - $1,400 a month
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.
Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.
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Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.
Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.
Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'âge, l'origine nationale (ascendance), le handicap, l'état matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.
Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.
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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.
