Regional Specialist, Programs
Abuja, Nigeria
Global Programs – Africa - West /
Full Time - Local /
On-site
Title: Regional Specialist, Programs
Reports to: Senior Manager, Programs
Department: Global Programs
Team: Programs
Team Summary
The Regional Program Management team has oversight on the management of restricted grants to drive impact and ensure compliance. The Programs team supports in-country Directors and Managers to effectively follow Search and donor policies and procedures regarding grant implementation. This function commences with the signing of a grant and completes with the final close-out. This involves monitoring, reporting, and where appropriate, engagement with donors. It involves oversight on both program quality and compliance, working in close collaboration with other departments, including Finance, the Institutional Learning Team, Strategy Alignment, Program Quality, Communications, and Human Resources. The Regional Program Management team aims to build and strengthen the capacity of program implementation at Search and with partner staff in-country.
Responsibilities
- Coordinates grants start up, grants close out and documents lessons learned in the course of implementation.
- Manages the reporting process across the region in close coordination with country teams and the Regional Program Managers.
- Manages or supports donor communication.
- Monitors and enforces donor compliance.
- Facilitates program implementation review, spending review, and forecasting.
Contributions
- Reviews all internal and external reporting, ensuring high-quality, well-written, and timely reports meet donor and Search requirements, with support from the country reporting teams (Program Associates/Project Managers/Country Directors/Program Managers). Ensures that draft reports disseminated for review and feedback by senior management team, relevant technical advisers, and HQ staff are of high quality and in compliance prior to submitting the final report to the donor.
- Liaises with donors and implementing partners regarding program implementation and compliance. The Regional Program Specialist will always coordinate closely with the country management teams who have the primary responsibility in donor and partner engagement.
- Ensures that the PMTs are regularly updated and utilized. Proactively supports needs for no-cost extensions, budget realignments, or other budgetary changes.
- Provides technical backstopping and deploys to country offices from time to time based on existing priorities.
- Orients relevant staff of all departments to donor requirements and works closely with all Search departments and country offices to comply with donor requirements. Will provide coaching, capacity building, and training opportunities based on identified needs and the request of country teams.
- Analyzes the potential risks related to Search’s current program implementation practices and articulates recommendations for mitigation of risks.
- Monitors the compliance of a strategic portfolio of grants, working in collaboration with the regional and country teams responsible for implementing these grants.
- Monitors the program implementation and budget variance analysis of key strategic grants to ensure objectives are met. Will be responsible for supervising the Program Management dashboard for the full region.
- Participates in reflection sessions and discussions on adaptation. Facilitates support for technical assistance where appropriate. Ensures lessons learnt are well documented and disseminated for better program implementation in future, in line with best practice in reflective practice and adaptive management.
- Supports review of proposals, budgets, and budget narrative to ensure completeness and compliance with stipulated donor rules and regulations.
- Maintains and updates a donor reporting tracker to track all upcoming reports and track timeliness of report submission.
- Facilitates or supports grants start up, reviews, and closure meetings and follows up on action points.
- Other duties that are broadly in line with the above key contributions as assigned.
Type and Nature of Contacts
- Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
- Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
- Interacts with country office and regional staff.
Education and Experience
Typically BS/BA with minimum 9 years’ experience.
English/French required - must be fluent/native in one of the two languages and have at least an intermediate to advanced level of comprehension of the other.
Working Conditions and Physical Requirements
Usual office environment conditions; ability to travel internationally at least 20%.
Supervisory and Budget Responsibility
Will not manage any direct reports, but will manage a functional area.
Applications are received until June 09
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.
Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.
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Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.
Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.
Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'âge, l'origine nationale (ascendance), le handicap, l'état matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.
Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.
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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.
