ABA Scheduler

Colorado Springs, Colorado /
Admin – ABA Scheduling /
/ Hybrid
The reason The Shandy Clinic exist is to help every child reach their full potential. We are proud to provide a multidisciplinary approach by offering speech, occupational, and physical therapy, as well as Applied Behavior Analysis (ABA) and ASD evaluations to our clients and families. Shandy believes that our team makes us who we are, and our culture sets us apart. We are committed to providing a collaborative, supportive, and fun culture so that we can continue to serve our families and our community. We are looking for remarkable people to join our team and continue to help us unlock the full potential of every child!

The Shandy Clinic is looking for an ABA Scheduler to join our team! The ABA Scheduler is responsible for coordinating care between the Behavior Technicians and their clients to maximize employee and client attendance and satisfaction.

This role is a part of our administrative support team that plays a vital role in advancing our mission to unlock the full potential of every child. Every team member at the Shandy Clinic is passionate about providing best-in-class support to our clinical teammates, who in turn deliver the highest quality therapy to our clients.

The ABA Scheduler will report to the Manager of ABA Operations and is a hybrid role. All training will be completed in-office and teammates will work towards a hybrid model. ABA Schedulers will be required to visit their clinic(s) twice a month.

Position Goals and Job Responsibilities:

    • Develop and maintain familiarity with the EMR online scheduling system 
    • Demonstrate competency in navigating the system and accessing necessary information 
    • Create staff schedules based on staff/client location and schedule availability 
    • Coordinate with the Manager of ABA Operations to effectively structure caseloads and manage capacity 
    • Ensure BCBAs are scheduled the required case management hours per month 
    • Minimize non-billable time assigned to RBTs and maximize billable time (goal is at or greater than 80% utilization) 
    • Work collaboratively with BCBAs to gain approval of schedule changes and modifications, as needed  
    • Make daily schedule changes within a timely manner, to allow for timely conversion (EOD) 
    • Prioritize workload to be most efficient and effective across tasks. 
    • Communicate any opportunities to the Manager of ABA Operations, and provide feedback and solutions to any outstanding issues with the ABA scheduling process. 
    • Assist the scheduling team in covering clinics should the need arise. 
    • Perform and report on a monthly attendance audit for clients. 
    • Additional tasks as assigned. 

Professionalism and Training:

    • Foster a team-oriented and communicative environment by:  
    • Being responsive to the needs of team members 
    • Being organized and implementing effective time management strategies 
    • Actively engaging with other service providers, participating in meetings, and being timely 
    • Maintaining a growth and adaptive mentality when changes occur 
    • Demonstrate professional communication and candor that is in alignment with our core values 
    • Facilitate and support a culture that: 
    • Is client-centered and positive 
    • Values and recognizes the strengths of team members 
    • Is engaged and communicative 
    • Collaborative and supportive of contributions and ideas 
    • Supports and expects excellence in all areas 

Position Qualifications and Credentials:

    • Minimum Education level required: High school diploma. 
    • Experience with scheduling, preferably within the context of ABA services 
    • Exceptional organizational, communication, problem-solving, and time-management skills 

Key Performance Indicators:

    • Overall Professionalism and core values
    • Therapist utilization
    • ABA Scheduler Performance Review


    • Monday - Thursday: 7:00 am - 5:00 pm


    • $17 - $19


    • This job description has been designed to indicate the general nature and level of work performed by an ABA Scheduler. It is not a comprehensive list of all responsibilities and qualifications required to hold this position. 
The Shandy Clinic is an owner-operated organization, and serving our patients is at the center of everything we do. We have been serving the Colorado community since 2007 and have served over 5,000 families since the start of 2021. We believe that our multi-disciplinary approach drives better clinical outcomes and helps ensure success in the home, classroom, and community. We are excited to share more about our culture and learn more about your career goals!

For more information, please contact:
Joe Ancona
Hiring Manager
Phone: 719-247-1710
Email: careers@shandyclinic.com
The Shandy Clinic (lever.co)