Federal Subcontracts Administrator
Annapolis, MD
Corporate /
Full Time /
Remote
Significance is a woman-owned consulting firm serving the federal government. We are known for building trusted relationships within our teams and with our clients and hiring the highest-level experts who implement innovative solutions. We also like to have fun! Our focus on culture has contributed to Significance being named a Washington Business Journal Best Place to Work each of the last six years.
This is a fantastic opportunity to join a fast-growing, collaborative, trusted and fun team in government contracting. Founded in 2014, Significance is a woman-owned small business created to deliver impactful, mission-focused outcomes using industry best practices and innovative solutions. Our expertise encompasses Data Management, Analytics and RPA; Business Systems Modernization; Emerging Technology Implementation; Financial Management & Audit; Real Property and Asset Management; and our trademarked G-STEP program.
Our focus on culture has contributed to Significance being named a Washington Business Journal Best Place to Work each of the last six years!
Reporting to the Senior Contracts Manager, the Subcontracts Administrator will be a highly organized, self-directed professional, with a solid track record of meeting and exceeding deliverables aligned with organizational objectives and goals.
Duties & Responsibilities:
· Under limited supervision, responsible for preparation and administration of subcontracts, task orders and subsequent amendments consistent with customer requirements, government regulations, and Significance procurement policies and procedures.
· Ensures compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARs)
· Ensures, after subcontract award, the receipt, accuracy, and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to schedule, cost, and technical objectives.
· Perform subcontract administration activities to include preparing and negotiating subcontract documents, including task orders, performance work statements, and modifications
· Manage lower tier subcontractor and consultant vetting, startup/onboarding, awards, renewals, funding requests, administrative contractual modifications, issuing notice of terminations/roll-off and contract closeouts
· Attend monthly PMR’s (Project Monthly Reviews) and reporting supplier status
· Draft and review business development related agreements including, but not limited to teaming agreements, non-disclosure agreements, and consulting agreements
· Maintain monthly subcontractor FSRS reporting
· Submit Quarterly SRS and IFF payments
· Create, manage and track lower tier subcontractor and consultant PO’s in Unanet
Requirements, Qualifications, & Skills
- Minimum of five years of full-lifecycle subcontract management experience
- In-depth knowledge of the Federal Acquisition Regulation (FAR) and DFAR supplements
- Must have experience with complex contracting and negotiations, contract types CPFF, T&M, FP, FFP, and IDIQ with ability to generate and administer various subcontract award documents to include Cost Reimbursable, Firm Fixed Price and Time & Material awards.
- Proficiency in Unanet, MS Office Applications (Excel, Word, PowerPoint).
- Experience preparing and submitting ISR and SSR reports in the government’s electronic Subcontracting Reporting System (eSRS) is a plus
- Manage and maintain all insurance requirements with subcontractors to ensure insurance certificate compliance including maintaining annual certificate of insurance (COIs)
- Assist the Contracts department with compliance related to GSA Schedules and GSA sales reporting
- Perform close-out process as required
- Possess interpersonal skills to communicate effectively, collaboration mindset
- Excellent organizational skills with attention to detail
- Demonstrated ability to build strong relationships with vendors and internal stakeholders.
- Ability to coordinate and prioritize multiple projects in a fast-paced environment
- Exceptional negotiation skills and the ability to communicate effectively at all organizational levels.
- Bachelor’s degree in business or related field; 10 years professional level contract experience will be considered in lieu of a degree.
- Certified Contract Management Associate (CCMA) preferred
- Ability to obtain and maintain a DOE or DOD security clearance.
- Must be a U.S. citizen with no dual citizenship.
$85,000 - $105,000 a year
At Significance, your base pay is one part of your total compensation package and is determined within a range. Our pay ranges are based on the local cost of labor benchmarks for each specific role, level, and geographic location.
We carefully consider a wide range of factors when determining compensation, including but not limited to experience; job-related skill sets; relevant education or training; and other business and organizational needs. The salary range listed is for the level at which this job has been scoped. In the event that you are considered for a different level, a higher or lower pay range would apply. This position is also eligible for a comprehensive and generous benefits package.
Significance, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, disability, protected veteran status, or any other factor prohibited by applicable law.
We are an E-Verify Employer
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