Executive Assistant to Chief Executive Officer

St. Petersburg, FL
G&A /
Full-time /
Sign In Solutions goes beyond visitor management, empowering organizations of all sizes to reduce risk, optimize employee engagement, and welcome visitors efficiently. We are seeking a highly organized and strategic Executive Assistant (EA) to support our CEO. The ideal candidate will be a proactive thinker, capable of working independently in a high-energy environment.

This role is a hybrid role based in St Petersburg, FL office, you will need to be in the office on the same days as the CEO

About Us 
Sign In Solutions is the innovative workplace enablement partner that goes beyond traditional visitor management, combining the comprehensive software and real-time analytics modern organizations need to mitigate risk, elevate experiences, and empower people. Launched in 2021 with funding from PSG V, Sign In Solutions acquired Sign In App, Sign In Enterprise (formerly Traction Guest), Sign In Compliance (formerly ThreatSwitch), Sign In Workspace (formerly Pronestor) , Sign In Scheduling (formerly 10to8) and Sign In Central Record (formerly SCR Tracker) 

Culture is important at Sign In Solutions. Our values don’t just sit on a glossy page. We live them every day. Our values are the cornerstone of who we are: 
Customer 1st 
Respect & Dignity 
Accountability & Empowerment 
Honestly & Positivity 
We're Here To Win
Do Good & Give Back


    • Familiarity with G-Suite applications
    • Strong strategic thinking and independent working skills
    • Ability to thrive in a fast-paced environment and adapt quickly to changing priorities
    • Familiarity with project management is a plus
    • Excellent organizational and multitasking skills
    • Strong written and verbal communication skills
    • Proven ability to maintain confidentiality and handle sensitive information with discretion.

What You Will Be Doing:

    • Calendar Management: Maintain and manage the CEO's calendar, ensure the CEO attends meetings on time, Schedule weekly 1-on-1s with direct reports, as well as biweekly and monthly meetings with other team members. 
    • Assist with scheduling calls for various stakeholdersPrepare and submit monthly Travel & Expense (T&E) reports
    • Track executive projects, gather inputs from directs, and post updates bi-weekly
    • Prepare PowerPoint presentations for Board, customer, and other meetings as needed
    • Daily review and filter CEO email and Slack correspondence, replying as necessary
    • Travel Coordination: Arrange air, hotel, and dining reservations for the CEO and other executives in addition to arranging for offsite meetings
    • Office Management: Ensure the office remains tidy and clean, order and manage office supplies and liaise with building management for office keys, parking cards, and other pertinent communications.
This isn’t just about us getting to know you. We believe you need to dive in to get to know us. We encourage you to research and read up on our company news and articles. Throughout the recruitment process, you will be given the opportunity to ask lots of questions, meet different members of our team, and get hands on to showcase your skills. As you get to know what we’re all about, we hope you’ll become increasingly confident and excited that we could be your next big move. 

Once your application is received and reviewed, qualified candidates will move on to our next steps. Our general recruitment process has the following steps: 
Phone Interview with our People & Culture team
Meet with other members of the team
In person interview with the CEO

We are an equal opportunity employer and love diversity at our company! We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.