Executive Assistant

London, United Kingdom
SBMT – Simply Business Management Team
Full-Time
Technology. Award-winning customer service. Bleeding-edge data ability.

Simply Business is a new type of insurance company, using all of the above  to create the best possible insurance experience for small businesses and self-employed people.

We love working here, and have even taken the number one spot in the  Sunday Times Best Company To Work For 2015 and 16 lists; we’ve stopped entering now to focus on a few bigger projects, but you get the idea.
It’s a great place towork.

There are currently over 400,000 active Simply Business insurance policies in the UK alone. And we have offices in London, Northampton and Boston,USA.

Talking of offices, ours are bright, airy and geared up for really smart  working. We’re flexible, with plenty of remote workers coming in and out,  and we believe work and life should be hand in hand, rather than a juggling  act. So no need to worry about school pick-ups, or a horrible commute.

Our people are our most important asset, so we focus on building a working  life that helps us thrive, not stick. Join us and you’ll be part of our journey  to creating something even better, for our customers and ourselves.

We need an Executive Assistant to join us in London.

As an Executive Assistant, you’ll manage the diaries of seven members of the Executive Leadership Team, providing high quality administrative support and acting as a gatekeeper to ensure the right priorities are kept at the top of the list. You’ll be an excellent communicator with the ability to adapt your approach to deal with a variety of people in a way that reflects our Simply Business values. 

Being highly organised and great at time management, you’ll work across different time zones, booking travel, preparing for meetings, and managing events as required. We’ll also look to you to keep our social culture alive. Knowing our business inside out is important too, as you’ll often be the first person someone speaks to before they make contact with our Executive Leadership Team.

As an Executive Assistant you’ll:

    • provide first-class day-to-day administrative support to seven members of the Executive Leadership Team
    • act as a main point of contact and gatekeeper for diaries and availability 
    • manage multiple diaries, planning and scheduling meetings and appointments with conflicting priorities 
    • organise team away days
    • organise travel, visas, hotels, and cars, creating detailed travel itineraries
    • manage expenses, book couriers, take minutes, order catering for meetings, and greet guests   
    • liaise with internal and external customers and suppliers  
    • manage projects and conduct research
    • prepare and edit correspondence, reports, and presentations
    • arrange social events and parties for the whole office (500+ people)
    • suggest better ways of working to find efficiencies

We are looking for:

    • a proven track record working as a PA or Executive Assistant
    • the ability to work well under pressure and to tight deadlines
    • strong coordination and organisational skills
    • the ability to multitask and manage high work volumes 
    • excellent IT skills 
    • excellent written and oral communication 
    • honesty and reliability
    • excellent time management skills
    • a good knowledge of London restaurants and social venues
    • a positive and outgoing team player who is happy to muck in

What are the benefits?

There’s all the serious (but important) stuff we call ‘core benefits’. On top of that, you can pick and choose from the more exciting options we offer – whether it’s a full gym membership or gym subsidy, comprehensive private health cover, extra holiday, or a National Trust pass. 

The ‘core’ stuff
Some of these will kick in once you’re confirmed in post, but here’s the summary:
• a salary that reflects your experience, our pay policy and the market we’re in from your first day, generous annual leave
• life assurance (financial cover for your family, should the worst happen)
• a cash plan to reimburse your everyday medical expenses
• an extra day off if you get married or move house
• an automatic enrollment pension (employer-matched at 5%) 

The fun stuff
Passed probation? Time to pick and mix from things like:
• a full gym membership
• private medical insurance
• extra days annual leave
• shopping vouchers
• dental insurance
• travel insurance

But there’s so much more to Simply Business than insurance and memberships. We also commit to flexible working options, smart working (our offices are kitted out for you to work when and how you choose), cycle to work, eye test vouchers, and season ticket loan schemes, and we have a handy online form to put in any training or conference requests.

Best of all, though, are the groups, clubs, and adventures that come with the Simply Business territory. Forget a simple Give As You Earn scheme (although we’ve got that too) – we trek the Sahara for charity, take you on weekends away, throw epic summer parties, and meet up for book groups, public speaking coaching, yoga, manicures, beer brewing, and lots, lots more.

Our values

Everything we do comes down to these five values – empowerment, authenticity, simplicity, learning and pioneering.

In practice, these will mean something unique to every  person at Simply Business, but if you’re considering working here, give them some thought. They’re at the heart of our story.

Empowerment
We believe in our people and the positive impact they can have so we enable everyone to stretchthemselves

Authenticity
We celebrate diversity, avoid jargon and genuinely care about helping small businesses thrive

Simplicity
We attempt to simplify complex solutions to save our customerstime andeffort

Learning
We’re never done learning about new possibilities and act to explore them

Pioneering
We’re obsessed with finding new ways to create even better  experiences