Accounts Payable Assistant

London, United Kingdom
Finance – Finance
Full-Time
Technology. Award-winning customer service. Bleeding-edge data ability.

Simply Business is a new type of insurance company, using all of the above to create the best possible insurance experience for small businesses and self-employed people.

We love working here, and have even taken the number one spot in the Sunday Times Best Company To Work For 2015 and 16 lists; we’ve stopped entering now to focus on a few bigger projects, but you get the idea.

It’s a great place to work.

There are currently over 500,000 active Simply Business insurance policies in the UK alone. And we have offices in London, Northampton and Boston, USA.

Talking of offices, ours are bright, airy and geared up for really smart working. We’re flexible, with plenty of remote workers coming in and out, and we believe work and life should be hand in hand, rather than a juggling act. So no need to worry about school pick-ups, or a horrible commute.

Our people are our most important asset, so we focus on building a working  life that helps us thrive, not stick. Join us and you’ll be part of our journey  to creating something even better, for our customers and ourselves.

As a team we are responsible for: 
Processing supplier invoices in a timely manner. Now, we require an Accounts Payable Assistant to join the Finance Team. We would like someone who has a keen eye for detail, uses their own initiative, is highly organised and has the ability to prioritise their own workload.

As an Accounts Payable Assistant you will:

    • reviewing all purchase invoices for appropriate coding and approval prior to payment 
    • establishing and maintaining effect controls over payments to suppliers, including Bacs, Faster Payments, Government payments, Standing Orders and Direct Debits
    • processing personal expenses – final approval checks, posting into accounting system (Access Dimensions), preparing expenses file for HR Payroll
    • processing credit card expenses – uploading into expense system (Access aCloud), final approval checks, posting into accounting system (Access Dimensions), and allocating payment correctly on HSBC Credit Card Ledger
    • reviewing company purchase order system for outstanding/unapproved items and chasing the business for sign off
    • performing bank reconciliation on a daily basis
    • managing any expense-related queries
    • managing any payment/invoice related issues
    • assisting in month-end closing 
    • maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

What we are looking for:

    • 2+ years of accounts payable experience 
    • GCSE Maths – grade A-C 
    • experience in an accounts department 
    • excellent interpersonal and communication skills
    • strong organisation and time management skills
    • must be well organised and a self starter
    • ability to work in a fast-paced team and high volume environment while maintaining attention-to-detail and accuracy
    • ability to interact with budget holders and suppliers in a professional manner 
    • ability to communicate effectively verbally and in writing       
    • good attention to detail
    • proficient in Excel 
    • flexible to changing priorities and supporting the Accounts Payable team where required

Opportunities:

    • progress knowledge, understanding and experience in finance
    • start working towards and/or progress an accountancy qualification
    • learn key skills from management of financial data and the impact it has on the wider business
    • enhance future prospects to develop career progression within a financial environment
What are the benefits?

There’s all the serious (but important) stuff we call ‘core benefits’. On top of that, you can pick and choose from the more exciting options we offer – whether it’s a full gym membership or gym subsidy, comprehensive private health cover, extra holiday, or a National Trust pass. 

The ‘core’ stuff
Some of these will kick in once you’re confirmed in post, but here’s the summary:
• a salary that reflects your experience, our pay policy and the market we’re in from your first day, generous annual leave
• life assurance (financial cover for your family, should the worst happen)
• a cash plan to reimburse your everyday medical expenses
• an extra day off if you get married or move house
• an automatic enrollment pension (employer-matched at 5%) 

The fun stuff
Passed probation? Time to pick and mix from things like:
• a full gym membership
• private medical insurance
• extra days annual leave
• shopping vouchers
• dental insurance
• travel insurance

But there’s so much more to Simply Business than insurance and memberships. We also commit to flexible working options, smart working (our offices are kitted out for you to work when and how you choose), cycle to work, eye test vouchers, and season ticket loan schemes, and we have a handy online form to put in any training or conference requests.

Best of all, though, are the groups, clubs, and adventures that come with the Simply Business territory. Forget a simple Give As You Earn scheme (although we’ve got that too) – we trek the Sahara for charity, take you on weekends away, throw epic summer parties, and meet up for book groups, public speaking coaching, yoga, manicures, beer brewing, and lots, lots more.

Our values

Everything we do comes down to these five values – empowerment, authenticity, simplicity, learning and pioneering.

In practice, these will mean something unique to every  person at Simply Business, but if you’re considering working here, give them some thought. They’re at the heart of our story.

Empowerment
We believe in our people and the positive impact they can have so we enable everyone to stretchthemselves

Authenticity
We celebrate diversity, avoid jargon and genuinely care about helping small businesses thrive

Simplicity
We attempt to simplify complex solutions to save our customerstime andeffort

Learning
We’re never done learning about new possibilities and act to explore them

Pioneering
We’re obsessed with finding new ways to create even better  experiences