Prevost Construction- Project Coordinator
San Diego, California
Southern California – Operations /
Full Time /
On-site
Skyline is Building Better Together
Prevost Construction is a San Diego-based general contractor specializing in commercial interior construction projects with an emphasis on life science, creative office, building repurposing, commercial multifamily, and high-end retail. Prevost guides and manages the entire construction process, carefully conducting each project from concept to completion with one goal in mind – an amazing customer experience. Prevost is part of Skyline Construction’s family of companies which includes 8 offices in 3 states throughout the country. This affords employees the opportunity to make an impact in a boutique and fast-growing organization, while also enjoying the benefits, resources, and support of a large construction company.
What’s in it for you?
- The Project Coordinator provides administrative support to improve operational processes and procedures; professionally and accurately coordinates project-related documents; establishes and maintains project files to ensure document control throughout the cycle of a project.
Duties and Responsibilities
- Assist in Procore project set up
- Issue subcontract agreements and track with both parties until fully executed and filed.
- Maintain Project Directory in Procore:
- Project certificates of insurance (issued with subcontracts)
- Maintain a log for all certificates of insurance between subcontractors and property managers, and subcontractors and Skyline, ensuring all insurance requirements have been met.
- Submittals (as needed)
- Assist project engineers with submittal tracking and distribution to the appropriate recipients (beginning of project)
- Assist project teams in collecting lien waivers and subcontractors once they have been paid.
- Track subcontractor billing submissions
- Job Set ups and Pre-liens
- Answer payment inquires from Subs
- Waste diversion reports (after project completion, as assigned)
- At PM’s request, complete waste diversion report and submit to the city of Seattle
- Confirms timely responses from subcontractors for contracts, insurance and submittal paperwork
- Have documents completed and returned within 3 days
- Drafts, transmits and files correspondence (daily)
- Other administrative duties as assigned to include some answering of phones and basic office administrative duties.
Qualifications
- Working knowledge of Microsoft Suite including Outlook, Word and Excel and able to create basic documents and spreadsheets
- Familiarity with DocuSign
- Willingness to learn database management, experience with Procore preferred
- Excellent written and verbal communication skills
- Previous experience working in an administrative or receptionist role preferred
- Tenant Improvement Construction experience a plus
- Notary is a plus
Desired Skills
- Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently.
- Careful attention to detail
- Identify and prioritize tasks based on importance and deadlines
- Must have outstanding time management; responsible for coordinating multiple large scale projects at once
- Flexibility: ability to adapt to changes quickly with short notice
- Must be able to multitask and establish priorities with an effective course of action
- Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
- Have the ability to accomplish routine tasks
- Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
- Problem solving: ability to use resources and gather information to effectively find a solution
Perks and Benefits
- Employee Stock Ownership Plan (ESOP)
- Competitive Medical Insurance
- Dental Insurance
- Vision Insurance
- 401K Plan Matching
- Life Insurance
- Flexible Spending Account (FSA)
$25 - $34 an hour
The starting base pay for this position has an hourly rate of $25.00 to $34.00.* The actual hourly rate offer will be carefully considered based on a wide range of factors, including your skills, qualifications, experience, and location. The range is subject to change and may be modified in the future. This role is also eligible for health, disability, life, dental, vision along with retirement and profit sharing plans. You can learn more Here.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
