Payroll Specialist

Bay Area, California /
Northern California – Human Resources /
Full Time
/ On-site
Skyline is Building Better Together
Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois.  Skyline is a 100% employee-owned, award-winning General Contractor, with an award-winning CEO at the helm. We believe that we are “building better together.”

What’s in it for you?
The Payroll Specialist is one of Skyline’s critical roles in the accounting department with responsibilities in managing our growing weekly payroll while also partnering with a world class accounting team.

Specific Duties & Responsibilities

    • Manage workflow to ensure all the weekly payroll transactions are processed accurately and timely.
    • Verify and monitor various withholdings, ensuring timely deductions as well as payment to each appropriate payee each week in conjunction with payroll provider.
    • Reconcile payroll postings to ensure consistency between the ADP and Sage system.
    • Provide reports and submit information to support third party audits (unions, workman’s comp, qualified plans, etc).
    • Partner with Accounting team regarding payroll cash management and bank reconciliations.
    • Serve as contact for payroll questions and requests.
    • Stay current on the payroll processing system and payroll reporting requirements.
    • Work with payroll application technical support to troubleshoot problems.
    • Process correct manual check and garnishment calculations and compliance in conjunction with payroll provider.
    • Distribute accurate and timely year-end reporting as necessary (W-2, W-2c, etc.).
    • Ensure employees weekly timecards are submitted by designated due date.
    • Collect, review, and reconcile timecards for accuracy.
    • Review payroll reports for discrepancies and find solutions.
    • Additional support for payroll and accounting as assigned.

Knowledge Skills & Abilities

    • Must understand payroll tools:  ADP Preferred, with knowledge of Timberline/Sage 300 Construction.
    • Intermediate knowledge of Microsoft Office software, in particular Excel (pivot tables and V-Look ups), Outlook, Teams.

General Skills

    • Knowledge of California and multi-State Wage and Hour laws.
    • Union payroll and Union reporting experience a plus.
    • Experience with Workers Compensation and  401k audits.
    • Strong organizational and time management skills, with attention to detail.
    • Strong work ethic, with sense of discretion and integrity, is a self-motivated and ability to work independently. 
    • Superior communication skills and an ability to handle sensitive and confidential information with discretion.
    • Strong Verbal communication and telephone skills with a strong customer service mentality.
    • Flexible in your approach and have the ability to work in a sensitive manner to ensure confidentiality.

Education & Work Experience

    • High school diploma or GED required.
    • 5-7 years experience in a professional office setting with one year in human resources or payroll department preferred.

Physical Demands

    • The employee must be able to utilize a computer to perform data entry, word processing, and spreadsheet operations.  
    • Employee will be required to travel to various California Skyline offices from time to time for required training and meetings. 

Work Environment

    • Work location: San Francisco or Santa Clara Skyline offices

Perks & Benefits

    • Employee Stock Ownership Plan (ESOP)
    • Competitive Medical Insurance
    • Dental Insurance
    • Vision Insurance
    • 401K Plan Matching
    • Unlimited PTO
    • Life Insurance
    • Flexible Spending Account (FSA)
$90,000 - $130,000 a year
 The actual salary offer will be carefully considered based on a wide range of factors, including your skills, qualifications, experience, and location. The range is subject to change and may be modified in the future. This role is also eligible for health, disability, life, dental, vision along with retirement and profit sharing plans. You can learn more Here. 

*Please note that the full base pay range for incumbent employees in this position can be expected to fall between $90,000 and $130,000.  New hires joining the company tend to be paid within the starting base pay range noted above, with opportunities to increase pay overtime based on development of additional skills, competencies, and company-specific knowledge.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.