Office Operations Manager

Who are we?

We’re Spendesk, a FinTech SaaS Platform on a mission to help companies spend smarter. We’re based in Paris and Berlin but serve great teams all across Europe. We believe there’s a better way to manage team spend, and we’re building the platform to do just that. With Spendesk, employees can pay for what they need without creating more work for the finance team.

Spendesk was founded in June 2016 with eFounders, a startup studio in Paris. Drivy, Konbini, Dataiku, and Deezer were among our first customers, and now we’re proud to say we serve 1,400+ fast-growing companies.

We’ve raised three rounds of funding: €2 million, €8 million and €35 million in september 2019 which came from Index ventures.

As a team, we’re driven by our values and our focus on big growth. We’re an ambitious, international group with 15 nationalities represented today. At the heart, we believe people do their best work when they’re giving freedom to create and grow. Thinking big, bringing a positive attitude, and taking full ownership are three characteristics that thread our team together.

Our tribe is growing fast. Come join us on this journey.

Our team values

*Choose positivity
*We’re all owners
*Go for it boldly and without fear of failure.
*Be kind, humble & trustworthy.
*Proactively seek out ways to grow.
*Always run the extra mile

We are a team of 125 bold and passionate doers shooting for the stars. We are growing fast and are looking for a Office Operations Manager to join our Workplace team to ensure the smooth running of our day-to-day operations and make our office the best place to work.

We are making payments frictionless and beautifully simple for companies. We believe in employee empowerment and that spending for your company should be as easy as checking your inbox. For us technology, well-designed interfaces and automation are the keys to free people from the admin burden.

As an Office Manager, you must have already experienced the pain of spending money for your company, and we are here to solve that and make your life easier 😄.
We launched our product in June 2016 with eFounders and are growing very fast. We have an obsess in delighting our customers and we provide them a beautiful product which changes the way they work. We are backed by Index Ventures, the best European VC fund, who invested more than 40M€ to build the standard of payments for corporate.

Sounds like this is something you want to be part of? We would love to have a chat!

As an Office Operations Manage, you will play a central role in our Workplace team! Your mission is to organize and coordinate administration duties and office procedures to make everything run smoothly at Spendesk. It is going to be your responsibility to create and maintain an incredible work environment in which people thrive.

This is a job creation meaning that some of your missions are currently carried out by our Workplace Manager whom you'll collaborate really closely. Your sense of initiative and autonomy may well redefine the boundaries of your scope.

- Within the Workplace & Happiness team, you will help run the day to day office operations, such as :
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Provide general support for visitors
- Participate actively in the planning and execution of company events and team building activities
- Coordinate office staff activities to ensure maximum efficiency (e.g., help teams with booking travels, accommodation, etc.)
- Monitor and maintain office supplies inventory
- Maintain a safe and secure working environment
- Monitor and maintain snacking supplies inventory
- Manage contract and price negotiations with office vendors, service providers
- Manage and keep a good relationship with property managers, landlords, etc.
- Actively contribute to the team effort by supporting with admin related topics when needed.

What are we looking for?

The perfect fit
- You are very helpful and resourceful. You have a strong sense of service.
- You are proactive, you own your projects and love set-up new things
- You are very social, you easily make friends and are very communicative
- You are dilligent, with a strong sense of details.
- You are well organised and can cope with many projects at the same time

Background and experience
- 2-3 year of work experience as an administrative assistant, HR operations or financial operations
- You have already worked in a startup or in a fast-paced environment
- You are fluent in French and in English (third language is a plus)

Why you should apply?
- Key moment to join Spendesk in term of growth and opportunities
- An unique team in Paris of hackers and hustlers
- Cool offices located in the center of Paris
- Gifts powered by Briq, our internal virtual currency
- Thursday's social with the team
- Ticket restaurant Lunchr
- Your Spendesk card