Executive Assistant
Canada
Admin – Admin - Executive Assistant /
Full-Time /
Remote
StackAdapt is a self-serve advertising platform that specializes in multi-channel solutions including native, display, video, connected TV, audio, in-game, and digital out-of-home ads. We empower hundreds of digitally-focused companies to deliver outcomes and exceptional campaign performance everyday. StackAdapt was founded with a vision to be more than an advertising platform, it’s a hub of innovation, imagination and creativity.
The Executive Assistant provides high-level administrative support to executives by handling information requests, performing clerical functions, and maintaining executive calendars. As a rapidly growing company, there are many competing priorities for our leaders and the Executive Assistant provides support and solutions to help navigate their busy workload. The position requires discretion, excellent organizational skills, and the ability to handle sensitive information confidentially.
StackAdapt is a Remote First company. We are open to candidates located anywhere in the U.S. and Canada for this position.
What you'll be doing
- Proactively manage SVP and VP’s daily schedule, including planning and prioritizing meetings and appointments.
- Facilitate communication between the SVP and VP’s and external clients, internal team members, and other stakeholders.
- Organize travel arrangements and itineraries for business trips.
- Handle personal reimbursements and other confidential administrative tasks.
- Prepare documents, reports, and presentations for executive meetings and events.
- Assist with coordinating off-site meetings and events including food ordering, meeting needs, agenda support, and note taking.
- Anticipate the needs of the executive and proactively address issues before they arise.
- Organize and maintain executive files, records, and documentation.
- Support project teams by tracking deadlines, organizing resources and helping to keep projects on schedule
What you'll bring to the table
- Proven experience as an Executive Assistant, Chief of Staff, or similar role
- Outstanding organizational and time-management abilities.
- Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Google Meets, Slack).
- Excellent communication skills, both written and verbal.
- Discretion and trustworthiness when handling confidential information.
- Ability to prioritize tasks and work efficiently under pressure.
- Detail-oriented with a high level of accuracy in work.
- Familiarity with project management tools and software is a plus.
StackAdapters enjoy
- Highly competitive salary
- RRSP/401K matching
- 3 weeks vacation + 3 personal care days + 1 Culture & Belief day + birthdays off
- Access to a comprehensive mental health care platform
- Health benefits from day one of employment
- Work from home reimbursements
- Optional global WeWork membership for those who want a change from their home office
- Robust training and onboarding program
- Coverage and support of personal development initiatives (conferences, courses, etc)
- Access to StackAdapt programmatic courses and certifications to support continuous learning
- An awesome parental leave policy
- A friendly, welcoming, and supportive culture
- Our social and team events!
If this role interests you, we encourage you to submit an application. We will endeavour to review and respond in a timely manner, however this may take a few weeks so please be patient!
