Project Administrator
Muscatine, IA / Baton Rouge, LA
Market – Federal /
Full-Time /
Hybrid
Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.
With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success.
Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!
Job Title - Specification Writer
Location - Muscatine, IA | Baton Rouge, LA
Job Type – Hybrid
We are currently looking for a Project Administrator to join our Specifications team in Muscatine, IA or Baton Rouge, LA. This position is responsible for working with our Specifications Writer and Engineers to ensure project specifications are accurately developed for a large range of multidisciplinary projects.
What You Will Be Doing:
- Develop project specifications based on information and markup from engineers and designers.
- Process and assemble project specifications and related documents for internal review and client submittals.
- Coordinate specifications with project teams while working in a fast pace, multidiscipline, and teamwork environment.
- Perform general administrative duties to document Project Manuals in accordance with company and client requirements.
- Organize and maintain Project Manual files of completed project manuals.
- Assist project team members with information retrieval.
- Verify that project manuals adhere to company policies and procedures.
- Provide backup in Department Manager’s absence.
- Attend project team meetings.
- Perform other work-related duties as assigned.
Required Qualifications:
- Associates degree in applied sciences or related field, and a minimum of 0 to 2 years relevant experience preferred.
- Proficiency with relevant software such as Microsoft Word, Excel, and Adobe Acrobat is required. Experience with SpecsIntact editing software is preferred
- This job requires excellent communication and documentation skills, a focus on details, and an individual capable of performing with limited supervision.
- Must be highly organized with the ability to assist various project managers with day-to-day coordination of project manuals.
- Must be capable typing and integrating accurate edits into project documents as well as quality checking for typographical and grammatical correctness.
Stanley’s Approach to Flexibility
While some members choose to work out of their local office on a full-time basis, we offer a hybrid schedule for eligible positions consisting of two days a week in the office, two days a week remotely, and Friday being a flexible day that can be worked either in the office or at home. Eligible roles can also offer a compressed workweek schedule. Members who participate will be assigned a 9/80 work schedule, meaning every other Friday off!
What we offer:
Member-Owned. Member-ownership is at the heart of our culture, aligning client satisfaction, company performance, and personal reward.
Work-Life Balance. We realize there’s more to life than just work.
Paid Time Away. Stanley Consultants offers numerous paid holidays, generous paid time off (PTO), parental leave, and professional development leave.
Health Portfolio. We provide a comprehensive portfolio of health services including medical, dental, vision, FSA, HSA, Doctor On Demand, wellness reimbursement, and mental health resources.
Financial Health. We offer life insurance, short- and long-term disability insurance, identity theft protection, and many other benefits.
Professional Growth. When your skills grow, so do we, which is why we offer tuition assistance, professional society membership, and more.
Financial Rewards. We share our prosperity with members through company stock ownership, a generous 401K match, incentive compensation, and profit-sharing contributions to retirement 401K plans.
Learn more about Stanley Consultants in this short video: Working at Stanley Consultants
Stanley Consultants does not welcome unsolicited resumes from staffing and recruiting agencies. Any unsolicited resumes submitted to Stanley Consultants, including but not limited to resumes submitted directly to Stanley Consultants members, or any of our representatives, will be deemed the property of Stanley Consultants.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
