Human Resources & Payroll Specialist
Houston, TX 77044
GHX – Corporate Functions /
Corporate Functions /
On-site
The primary purpose of this position is to contribute to the growth of the company through the development, implementation and continuous improvement of Payroll and Human Resources. This role will be responsible for supporting multiple facilities.
Role and Responsibilities
- Payroll – Process bi-weekly and any additional required payrolls for all assigned business units using Company HRIS system (UKG). Oversee and resolve issues with timekeeping system and system inputs. Assist associates with payroll-related issues. Produce necessary reporting regarding payroll transactions.
- Compliance – Ensuring compliance with all applicable labor laws and tax regulations related to payroll.
- New Hire Processing - Complete new hire onboarding including pre-screening. Gathers appropriate paperwork for inputting data in the HRIS and other systems and sets up all files to accurately maintain data. Communicates status to appropriate departments.
- Employment Information – Processes all changes related to associates’ personal information, employment or compensation (including terminations). Maintains information in organized and current fashion and communicates changes to affected departments or third parties.
- Benefits Administration - Processes benefit enrollees, changes and terminations in all applicable systems. Manages COBRA and flexible benefit program reporting. Assists in annual open enrollment process. Processes tuition and other applicable reimbursements.
- Inquiries - Responds to all general incoming HR questions related to Company benefits, training, policies and procedures, or other programs. Also responds to questions from outside authorized persons and agencies with respect to associate data.
- HR Administration - Maintain associate files, manage HR forms.
- Recruitment – provides administrative support to recruitment processes as needed.
- Reporting - Prepare weekly, monthly, quarterly, and annual reports for tracking and auditing purposes across various departments. These can be adapted based on the specific department (HR, Finance, Sales, Operations, IT, etc.).
- Other – Performs other related duties or projects as assigned.
Key Competencies
- Attention to Detail: Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.
- Communication: Creates an atmosphere in which timely and high-quality information flows smoothly both up the organization and down, inside the organization; encourages open expression of ideas and opinions.
- Customer Focus: Demonstrates concern for meeting internal and external customers’ needs in a manner that provides satisfaction for the customer. (“Customers” can be co-workers, peers or management as well as external consumers of a service.)
- Flexibility: Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation.
- Initiative: Does more than is required or expected in the job; does things that no one has requested that will improve or enhance products and services, avid problems, or develop entrepreneurial opportunities. Plans ahead for upcoming problems or opportunities and takes appropriate action.
- Interpersonal Relationships: Thinks carefully about the likely effect on others of one’s words, actions, appearance and mode of behavior. Maintains stable performance and emotional control when faced with opposition, pressure, hostility from others and/or stressful conditions
- Planning/Organization and Follow Up: Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities, goals and timetables to achieve maximum productivity.
- Reliability: Demonstrates a high level of dependability in all aspects of the job.
General Education & Experience
- Education –
- High school graduate or equivalent. Associate or bachelor’s degree preferred.
- Payroll certifications a plus.
- Experience –
- 3-5 years experience in administering and processing payroll for multiple groups.
- 3-5 years administrative, coordinator or generalist experience in a Human Resources department.
- Computer Skills –
- 3-5 years’ experience with HRIS and/or payroll related software (i.e., UKG preferred)
- Proficient in MS Office products (Word, Excel, Outlook, PowerPoint)
