Office Assistant
Warsaw
Back Office /
Part-time /
On-site
We are a Polish branch of a fast-growing InsurTech product company from Silicon Valley – Hippo Insurance. Our mission is to revolutionize home insurance in the US, starting from IoT monitoring devices to our industry-leading software.
How do we want to get there? We need a top-notch talent, just like you!
Putting a lot of effort into hiring top-tier professionals is a proof that we care a lot about tech experience, the attitude, human approach, and what we could call „culture fit”.
„SwingDev is all about people” - yes, it may sound a bit cliche. But whether we're writing code or just hanging out, we know that people are at the heart of everything we do. We like to have a good time and keep things light, even when we're tackling big projects. We could brag about what’s making us special, but we’ve boiled it down to two key ingredients: mature, companionable people who, rather than compete, prefer to inspire and have each other’s backs; a culture of trust, empathy, and positivity that keeps us together, lets us interact as teammates and friends, and truly enjoy the ride.
So if you love making spaces more practical, feel a deep sense of peace when the inbox is empty and the plants are green, we’d love to hear from you! 🌿
What will you do?
- You'll handle all incoming and outgoing mail, making sure it’s sorted and sent on time.
- You'll keep the office stocked with everything from snacks to essential supplies, so no one goes hungry (or without a pen).
- You'll be creating a welcoming workspace vibe, making it a place where people enjoy to be.
- You'll handle invoices and payments with service providers, keeping our finances in check.
- You'll make newbies feel at home by preparing welcome packs and giving office tours.
- You'll act as the go-to contact for suppliers and building management, handling communication smoothly.
- You'll ensure the office runs seamlessly by coordinating repairs, maintenance, and any unexpected hiccups.
- You'll support the Office Manager with daily operations, helping keep everything on track.
We might be a match if you…
- Have some experience in coordination work (whether in a past job or even in student organizations).
- Can get along with people easily and keep things organized without breaking a sweat.
- Are tech-savvy, especially with tools like Google Sheets, and know how to make work smarter, not harder.
- Have a self-starter attitude and a “consider it done” mindset.
- Stay flexible and roll with the punches when things change unexpectedly.
- Have a creative touch for improving office spaces and making them feel even better.
- Have a good command of English (written & spoken), and fluent Polish.
- Please note this is an in-office position (Warsaw, Nowy Świat). We’ll need you around in the mornings (9 am - 1 pm), but we’re flexible and can adjust your schedule a bit. However, being present during office hours is pretty important! :)
What benefits are waiting for you?
Salary
up to 3 500 PLN gross (form of employment of your choosing) – we're looking for someone available in 50% FTE (half-time job, 20 hours per week).
Basics
🌎 Flexible working hours
🤒 Paid sick leave
🏖️ Paid holidays
Health & Safety
💊 Private medical care with dentists & orthodontists package for you and your family
❤️ Group life insurance
🧘 Psychotherapists support — free online sessions with psychologists and psychotherapists.
🤸 Home physiotherapy
🏅 Multisport card & meditation apps reimbursed 50%
Working conditions & Development
💻 Gear with Apple Logo and monitor
🌱 50% reimbursement for courses, conferences, books & certificates
🇺🇸 Free access to private language lessons
🐕 6 Personal Development Days & 4 Voluntary Days Off
Extras you may like
🎫 Cafeteria platform — extra “stówka”every month to spend on whatever you want to
🧒 Nanny services for parents
📦 Concierge services – a personal assistant to help you to deal with your everyday matters
🎮 Chill room with table football & PlayStation 5
🍦 Free snacks, and ice cream in the office (every day, all year round!)
🍱 Free Friday Lunch in the office
🎉 Team building events — we party together several times a year during the annual Offsite & Christmas Parties, beer after work, or our #WinterEscapeMonth workation in Cyprus
