Executive Assistant
New York, NY
Corporate /
Full-time /
On-site
Tagup is a defense AI company combining expert knowledge with artificial intelligence to revolutionize military logistics. Tagup's AI software directly controls large-scale industrial equipment and logistics systems, ensuring our customers get the best performance they can. As a rapidly scaling AI/ML technology company, we are looking to expand our team.
We are seeking a NYC-based Executive Assistant to partner with our leadership team and ensure operations at the executive level run seamlessly. This is more than a support role — you’ll be a trusted partner and force multiplier, managing priorities, communications, and key workflows so executives can focus on strategy and execution. The ideal candidate combines organizational excellence with discretion, judgment, and the ability to thrive in a fast-paced, high-growth environment.
What You'll Do
- Serve as a trusted partner and gatekeeper for the executive team, ensuring priorities and workflows are managed effectively.
- Draft, triage, and manage executive communications, ensuring clarity and timeliness across internal and external stakeholders.
- Prepare briefing materials and support compliance, reporting, and board/investor deliverables.
- Partner with Operations on QuickBooks Online (QBO) tasks, expense reporting, and budget tracking.
- Assist with compliance activities, helping ensure documentation, reporting, and review cycles are completed accurately and on time.
- Oversee travel logistics, off-sites, and event coordination.
- Build strong relationships across the company, facilitating smooth communication between executives and teams.
- Implement systems and light automation to streamline workflows and reduce repetitive tasks.
- Handle highly confidential information with sound judgment and flawless discretion.
- Contribute to special projects requiring organizational excellence, problem-solving, and attention to detail.
What We’re Looking For
- 8+ years of experience as an Executive Assistant, including 3+ years supporting a CEO/founder or top C-suite at a high-bar organization (startup, hedge fund, big tech, or top-tier firm).
- Evidence of operational judgment under pressure: you’ve navigated mission-critical situations (e.g., last-minute travel changes, board pivots, multi-party offsites) without drama.
- Exceptional writing skills (concise, executive-ready) and a meticulous attention to detail (zero typos, zero misses).
- Strong organizational skills with a talent for process improvement and efficiency; comfort with automation tools is a plus.
- Experience with QBO (QuickBooks Online), compliance workflows, and modern productivity tools.
- Based in New York City, with the ability to work onsite regularly to support the executive team.
Salary
The estimated salary range for this position is between $100,000 and $140,000 annually. We strive to provide a competitive salary and benefits package that aligns with our employees’ experience and qualifications. Our primary objective is to attract and retain top talent, and we firmly believe in compensating our employees fairly for their invaluable contributions.
As a rapidly expanding technology company, we extend part-ownership to all team members through an Employee Stock Option Plan. Additionally, we offer comprehensive health insurance benefits, access to the company’s 401K plan, and foster a team-oriented work environment with regular company outings!
Why Join Us?
At Tagup, you’ll operate at the heart of a company using AI to transform defense and national security. As Executive Assistant, you’ll work side by side with senior leadership, shaping how the organization runs and ensuring critical initiatives move forward without friction. This role offers visibility across the business, the opportunity to take ownership of high-impact projects, and the chance to grow alongside a fast-scaling technology company where your judgment, discretion, and problem-solving skills will be recognized and valued every day.
Tagup is an equal opportunity employer and individuals seeking employment with us are considered without regard to race, color, religion, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic protected by law.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
