Executive Assistant & Office Associate

Remote /
Tech Talent Staff – Tech Talent Jobs /
Full-Time
The Executive Assistant reports to the Executive Director or designate of the Tech Talent Project and provides key administration support and project management to the senior leadership team.

Essential Responsibilities and Tasks

    • Coordinate the senior leadership team’s calendars, including scheduling meetings as requested, proactively addressing conflicts, and making sure the senior leadership team is prepared for and on time for meetings and events
    • Coordinate the leadership team’s travel, including booking travel and handling receipts, expenses, and reimbursements
    • Provide operational support to as requested (ie: steering committee meeting logistics, onboarding new employees with equipment)
    • Ensure the leadership team is prepared for and on time for meetings and events
    • Work closely with team, leadership, advocates and others to proactively schedule meetings for the leadership team
    • Lead operational support for steering committee and other external meeting logistics 
    • Coordinate hiring processes in consultation with the Executive Director or designate, including creating job descriptions, building interview processes, engaging with prospective employees and onboarding new hires
    • Ensure tools and processes are in place to appropriately manage contractors and other personnel
    • Lead employee engagement efforts and our intern program to build a positive remote work experience
    • Support efforts to ensure interns are engaged, effective, and feel valued
    • Lead day to day engagement with fiscal sponsor to manage back office operations (accounting, payroll, office space, insurance, legal, etc)
    • Track tasks and deliverables for projects as requested
    • Manage expenses, including providing oversight and guidance to rest of staff in partnership with the Executive Director or designate
    • Maintain comprehensive and accurate records
    • Track tasks and deliverables for projects as requested

Required Education, Experience, Knowledge, Skills and Ability

    •  2-5 years experience leading operations, managing projects, and supporting a team
    • Experience with budgeting and financial management
    • Familiarity with the tech industry and/or government

Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability

    • Familiarity with government, politics, and campaigns preferred
    • Experience with project management
    • Experience with startups and/or remote teams

Attributes

    • Strong communicator
    • Time management and ability to meet deadlines
    • Organized
    • Exceptional people skills, the ability to identify wants and needs and connect and empathize with strangers
    • Proactive with strong follow through and willing to do whatever is necessary to complete a job
    • Demonstrates discretion and comfortable handling confidential information
    • Extremely well organized, detail-oriented and analytical
    • Sense of humor
    • Patient
NVF Project Name: Tech Talent Project 
Position: Executive Assistant & Office Associate 
Location: Remote 
Status: Exempt, part-time or full-time  
Salary: $60,000 -$85,000 

How to Apply
Applicants will submit a resume, cover letter, and professional writing sample. This role is open and looking to be filled as soon as possible. The application deadline is October 31st. Please reach out to info@techtalentproject.org with any questions. 
New Venture Fund Careers
The Tech Talent Project is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working. 
Benefits
Our comprehensive benefits package includes employer-paid health, dental, and vision insurance, 3% employer match on 401k contributions, pre-tax transportation benefits, and paid holidays, vacation, sick, and volunteer time off.