Executive Assistant & Office Associate (Remote)

Remote /
Tech Talent Staff – Tech Talent Jobs /
Full-Time
The Executive Assistant reports to the Executive Director or designate of the Tech Talent Project and provides key administrative support and project management to the senior leadership team.

Essential Responsibilities and Tasks

    • Coordinate the senior leadership team’s calendars, including scheduling meetings as requested, proactively addressing conflicts, and making sure the senior leadership team is prepared for and on time for meetings and events
    • Coordinate the leadership team’s travel, including booking travel and handling receipts, expenses, and reimbursements
    • Ensure the leadership team is prepared for and on time for meetings and events
    • Work closely with team, leadership, advocates and others to proactively schedule and logistically support meetings for the leadership team
    • Lead operational support for the steering committee and other external meeting logistics 
    • Support hiring processes including creating job descriptions, refining interview processes, engaging with prospective employees and onboarding new hires
    • Support and lead efforts to ensure the team is engaged, effective, and feels valued
    • Support Chief of Staff in day-to-day engagement with the fiscal sponsor to manage back-office operations (accounting, payroll, office space and equipment, insurance, legal, etc.)
    • Manage expenses, including providing oversight and guidance to the rest of staff in partnership with the Executive Director or designate
    • Maintain comprehensive and accurate records, data entry
    • Track tasks and deliverables for projects as requested

Required Education, Experience, Knowledge, Skills and Ability

    • 2-5 years experience as an executive assistant: supporting executive and team-wide operations and managing projects
    • Strong communicator
    • Time management and ability to meet deadlines
    • Extremely well organized, detail-oriented and analytical
    • Exceptional people skills, the ability to identify wants and needs and connect and empathize with strangers

Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability

    • Familiarity with government, politics, or the tech industry 
    • Experience with project management
    • Experience with startups and/or remote teams
    • Ability to work West Coast hours preferred

Attributes

    • Proactive with strong follow-through
    • Willing to do whatever is necessary to complete a job
    • Demonstrates discretion and is comfortable handling confidential information
    • Sense of humor
    • Patient
NVF Project Name: Tech Talent Project 
Position: Executive Assistant & Office Associate 
Location: Remote 
Status: Exempt, full-time  
Salary: $60,000 -$80,000 

How to Apply
Applicants will submit a resume and cover letter. This role is open and looking to be filled as soon as possible. The first round of applications will be reviewed on January 14, 2022, and additional applicants will be reviewed on a rolling basis until the role is filled. 

New Venture Fund Careers
The Tech Talent Project is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working. 

Benefits
Our comprehensive benefits package includes employer-paid health, dental, and vision insurance, up to 6% employer 401k contributions (effective January 1, 2022), pre-tax transportation benefits, and paid holidays, vacation, sick, and volunteer time off.