Office Coordinator (LA)
Los Angeles
People /
Full-time /
On-site
ABOUT THE SPRINGHILL COMPANY:
Founded by LeBron James and Maverick Carter in 2015, the mission of The SpringHill Company is to empower greatness in every individual – from creators to consumers. We aim to inspire and ignite cultural movements and social progress by amplifying the voices of the unheard through the creation of original brands, co-branded partnerships, multimedia entertainment properties, and products. We create every form of content- scripted and unscripted film and television, social media, experiential and audio. We are developing original consumer products and we partner with large brands on their consumer strategies.
ROLE OVERVIEW:The SpringHill Company is seeking an Office Coordinator to join our People & Culture team. This role will be responsible for general office operations & support alongside our Office Manager. Success in this role requires excellent organization, relationship building, problem-solving, and strong communication skills with peers and leadership. The successful candidate will thrive in a fast-paced environment, provide excellent support, and ensure all employees and office guests have a superior experience. Candidates must be willing to handle a wide range of administrative and executive support-related tasks and able to work independently with little or no supervision.This position is required to report in-office 5 days a week: Monday-Friday. The location is in Los Angeles, Hollywood.
REPORTS TO:Office Manager
RESPONSIBILITIES:
- Carrying out customer service functions, inclusive of greeting visitors; Lead in maintaining a safe and secure working environment by ensuring all badges are activated and deactivated with a sense of urgency as needed
- Enforce in-office security measures amongst employees and on-site visitors by registering all guests including out-of-state employees entering the office ahead of their arrival and guiding guests to their appropriate destinations (making sure all guests/visitors sign in/validation)
- Monitoring of parking enrolments and deactivations as necessary and part of the onboarding and offboarding process
- Guarantee that board rooms and meeting rooms are prepared and equipped for meetings and visitors
- Ensure the overall appearance of the office and shared spaces are orderly, neat, and tidy
- Ownership of stocking/refreshing snacks and beverages, coordinating and supporting any in-office events, and managing vendor relationships
- Ownership of inventory replenishment by placing orders on snacks, refreshments, beverages and office supplies and restocking in all required areas
- Provide administrative tasks as necessary including HR support as needed such as conducting background checks and creating a new hire itinerary for onboarding employees
- Scheduling and coordinating meetings with applicants / candidates to support talent acquisition efforts
- Management of Engagement calendar in entering in and auditing employee birthdays and anniversaries listed
- Enforce in-office COVID safety measures amongst employees and on-site visitors in compliance with OSHA and CDC as needed
- Provide onsite support for existing ERG’s (Employee Resource Groups) alongside their leads on engagement events as needed
- Attendance at Weekly Warm Up to announce Birthday and Anniversary and announcements as needed
- Creative support on People & Culture engagement events announcements and flyers as needed including monthly birthday slideshow
- Oversee in-bound package management including daily distribution of mail and provide shipping support as needed
QUALIFICATIONS:
-Bachelor's degree preferred
- 1+ years with administrative support background
- Human Resources Administration or Office Coordinator experience is a plus
- Customer service oriented, inclusive of greeting visitors and guiding guests to their appropriate destinations
- Previous administrative work or internship experience.
- Ability to work independently, in a fast-paced, dynamic environment with varied projects, deadlines and priorities
- Excellent time management skills, organization skills, and the ability to quickly switch gears between various competing priorities
- Must be able to maintain confidentiality and exercise extreme discretion
- Ability to communicate effectively with all employee levels
- Must be able to make decisions and solve problems while working under pressure
- Familiarity with Google suites & General Computer applications
- Familiarity with project management & graphic design applications (Canva/Monday)
- Customer service oriented
- Bachelor's degree preferred
TSHC believes that each team member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to just the work identified. It is our expectation that each team member will offer his/her services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.
$20 - $25 an hour
Salary range is depending on experience.
Note: Please be aware of recent fraudulent messages claiming to offer employment at The SpringHill Company (The Robot Company, SpringHill, Uninterrupted). If you have not gone through a recent application and interview process directly with TSHC, there is a high likelihood that the offer letter you are receiving is a fraudulent one. Please disregard and apply through https://jobs.lever.co/thespringhillco if you are interested in applying for a role at The SpringHill Company.
The SpringHill Company (TSHC) believes that each team member contributes significantly to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to just the work identified. We expect that each team member will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.
LIFE AT TSHC:
TSHC strongly believes that the more diverse our team is, the better our work will be. We are committed to equal-opportunity employment and celebrate inclusion in all circumstances. As an employee, you can expect:
- A supportive, inclusive atmosphere and a team that values your contributions
- Opportunities for growth and development via work experience and offerings from our People Resources team and Learning and Development Program
- Employee Resource Groups (ERGs), frequent in-office events, Lunch and Learns with industry guests (in media, culture, and sports), and volunteer opportunities
- An attractive and competitive compensation package
- A generous and well-rounded benefits program featuring PTO, parking stipend, comprehensive medical benefits, a family leave policy, access to an Executive Coach, retirement plans, Company 401k match, and much more
- No shortage of snacks, fruits, catered lunches, beverages, birthday treats, and daily lunch items stocked in our fridge and kitchen
