Executive Assistant
Knoxville, TN
Executive Management – Administration /
Full-Time /
On-site
Tombras, a 475+ person, full-service, national advertising agency with a digital mindset, is seeking an Executive Assistant.
Where you’ll be working: This position will be based in our Knoxville office.
The Executive Assistant will provide high-level administrative support to the executive team. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
What you will be doing:
- Manage sensitive matters with a high level of confidentiality and discretion
- Maintain a daily calendar of meetings and events
- Prepare Google Suite, Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
- Arrange travel and accommodations for executives
- Prepare expense reports
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Manage the Executive's contacts
- Be responsive to emails/texts/phone calls, with contact outside normal business hours
- Welcome guests by greeting them, in person or on the phone; answering or directing inquiries
- Complete adhoc projects as assigned – such as personal or corporate events
- Organize complex calendars and schedules; resolving any scheduling issues
- Use discretion, confidentiality, and good judgment to handle C-Level matters
What you bring:
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite
- Flexible hours as dictated by the needs of business for projects and meetings
- Excellent communication and time management skills; proven ability to meet deadlines
- Ability to function well in a high-paced environment
- Ability to communicate effectively and professionally
- Ability to think outside of the box with a sense of urgency
- Ability and Temperament to work with sensitive information
Preferred Attributes:
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
- Commitment to excellence - perform duties at the highest level possible on a consistent basis
- Excellent communicator - able to interact with people of all levels in a confident and professional manner
- Team player - have team-oriented experience and approach
- Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
Why you’ll want to work at Tombras:
You’ll be joining one of the top independent agencies in North America. Connecting Data & Creativity for Business Results® is working for our clients and creating a flywheel affect fueling both client and agency growth. You’ll be a part of a highly creative agency that has been recognized by AdAge, Adweek, Communication Arts, Fast Company, Forbes and Fortune. Tombras was named Ad Age's 2024 Independent Agency of the Year and an AdAge A-List Standout Agency in 2022 and 2023.
Tombras Benefits:
Family - It comes first, on every list. Tombras has been family-run since day 1, we strive to facilitate a family-oriented environment rooted in supporting one another.
Dog-friendly office(Knoxville)
Unlimited PTO
Generous parental leave for primary and non-primary caregivers.
Medical (PPO or High Deductible option) for employee + dependents
401(k) Participation + 3% employer match
Employer-paid Dental & Vision
A company culture of promotions from within and an atmosphere allowing for varied and rapid career development.
New, Modern building in Downtown Knoxville
Tombras is proud to be an equal opportunity employer dedicated to pursuing and hiring a diverse workforce.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Job may require traveling overnight, driving long distances as required and sitting for extended periods of time with occasional walking and standing and occasionally lifting or carrying articles weighing less than 10 pounds.
