Executive Assistant, CEO & COO
Worldwide
Operations /
Full-time /
Remote
We are seeking a highly skilled and exceptionally organized Executive Assistant to provide comprehensive administrative and strategic support to our CEO and COO. This pivotal role requires a proactive problem-solver with a meticulous eye for detail, excellent communication skills, and the ability to thrive in a fast-paced, fully remote environment.
If you're a self-starter who excels at managing complex calendars, orchestrating seamless travel, and flawlessly executing impactful off-site events, we encourage you to apply!
You'll report directly to the CEO, and your primary stakeholder contacts will be the CEO and COO.
ABOUT US
At Tradeify.co, we aren't just another proprietary trading firm; we're a dynamic and innovative force, specializing in multi-asset trading through sophisticated, data-driven strategies and cutting-edge technology. We partner with industry leaders like NinjaTrader and Tradovate to provide our traders with a best-in-class experience.
Our core mission is to empower exceptional traders by providing significant capital, state-of-the-art technology, and unwavering support, enabling them to thrive in the complexities of global financial markets.
We're deeply rooted in a culture of quantitative analysis, rigorous risk management, and perpetual learning. As we continue our aggressive growth trajectory, we're seeking visionary talent to help us expand our reach and cultivate a vibrant and engaged trading community.
The Opportunity
- Executive Support: Act as a primary point of contact for the CEO and COO, managing complex calendars, scheduling meetings, and ensuring efficient time management across multiple time zones.
- Travel Coordination: Expertly plan and execute intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, anticipating potential issues and providing proactive solutions.
- Off-Site Event Planning: Take the lead on conceptualizing, organizing, and executing highly successful off-site company events, team retreats, and executive meetings from start to finish. This includes vendor management, budget oversight, logistics, and on-site support (if applicable).
- Communication & Correspondence: Draft, proofread, and manage professional correspondence, presentations, and reports on behalf of the executives. Filter and prioritize incoming communications, ensuring timely and appropriate responses.
- Project Management Support: Assist with various special projects, research, and initiatives as directed by the CEO and COO, often requiring independent problem-solving and critical thinking.
- Expense Management: Prepare and submit accurate expense reports in a timely manner.
- General Administrative Support: Handle a wide range of administrative tasks, ensuring the smooth and efficient operation of the executives' day-to-day activities.
Qualifications
- 3-5+ years of experience as an Executive Assistant supporting C-level executives, ideally within a fast-paced, high-growth environment.
- Demonstrated expertise in complex domestic and international travel coordination, including a strong understanding of various travel platforms and logistics.
- Proven track record of successfully planning and executing off-site corporate events, retreats, or large-scale meetings from inception to completion.
- Exceptional organizational skills and a meticulous attention to detail.
- Outstanding written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
- Proactive, resourceful, and a highly adaptable problem-solver who can anticipate needs and take initiative.
- Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and other relevant collaboration tools.
- Ability to maintain a high level of confidentiality and exercise discretion.
- Comfortable and effective working independently in a fully remote environment across different time zones.
Nice to Haves
- Experience working in a fully remote company previously.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com).
$65,000 - $75,000 a year
Our Hiring Process
Recruiter Interview: If we like your initial application, expect to schedule an interview with a member of our recruitment team. This interview will focus on getting to know you a bit more and will explain the culture of the company. We want to know more about why you want to join our team, how you feel about our company, and how it fits into your overall career plan to make sure this is the right place for you.
Interview(s) with your future manager: This is to make sure that you are a fit for the role you're applying to and to explore your career history. In this interview, we’ll learn more about the hard and soft skills you possess to help determine if you’d be a good fit for us.
Final Interview(s) with Leadership: Depending on the role, you may be interviewed by our CEO and potentially other senior leaders to assess your strategic thinking and fit within the broader team.
