Executive Assistant
Boston, MA
North America – Business Services /
Full-time /
Hybrid
From three brands to one vision.
Edison Energy, and affiliated companies Alfa Energy and Altenex Energy, recently united under one new global name and brand - Trio. Trio provides integrated strategy and implementation services – in sustainability, renewables, energy procurement, conventional supply, energy optimization and transportation electrification – to help the world’s largest organizations meet their strategic, financial, and sustainability goals.
In October 2022, Alfa Energy, which began operations in the UK in 1995 and later expanded into a number of countries in Europe, joined the Edison Energy group in order to provide integrated sustainability and energy advisory services to clients across North America and Europe.
We made the decision to unify under a single global name and brand as a way to accelerate the company’s approach to serving clients by providing you with a set of integrated sustainability and energy offerings across diverse sectors and geographies.
With our new name and brand, we look forward to continuing our progress towards fulfilling our strategic vision and purpose - to guide the world’s largest businesses at every step of their decarbonization journeys.
The Trio family of companies are wholly owned subsidiaries of Edison International (NYSE: EIX).
Position Overview:
The Executive Assistant will support executives and teams throughout the organization. This position will work primarily with the Global Energy Advisory and Sustainability Teams on the development and execution of initiatives/ events throughout their life cycle. They will provide support in a number of areas including: travel planning, expense reporting, event planning, PowerPoint presentations, office oversight, a variety of administrative tasks and support on special projects.
This is a hybrid position. Candidates must be willing and able to work two days per week out of our downtown Boston, MA office.
Job Responsibilities:
- Manages complex and constantly changing calendars, prioritizing meetings based on importance/urgency and taking into consideration the need for preparation and travel time
- Helps prepare executives for meetings by proactively – updating calendar, booking travel, gathering information
- Prepares, maintains, and organizes files, including presentations, correspondence, documents, and other materials, to ensure the executive is able to retrieve and gain access to necessary materials in an organized manner
- Establishes and maintains key working relationships with individuals both internal and external to the company; interfaces with all levels (internal and external) including executives, internal and external bankers, investors, outside lawyers and peers with professionalism, tact, and confidentiality
- Drafts, proofreads, edits, and reformats presentations, spreadsheets, and reports (including charts and tables) using Power Point and Excel, and correspondence (including email, letters, and Word documents) using MS Word
- Serves as first point of contact at reception
- Works with Business Services team to tag and file electronic executed contracts
- Processes expense reports for executives, and others as assigned utilizing SAP Concur, procurement and requisitions, timekeeping, and invoices utilizing Concur.
- Works with various departments in conjunction with corporate recruiter
- Coordinates cross organizational meetings, All Hands luncheons, birthday celebrations, volunteer activities, and employee recognition
- Conducts research and assists with external meetings
- Supports sales and marketing organization with business cards, vendor set up, conference registrations, hotel reservations and external corporate events
- Deals with highly confidential and sensitive information
- Performs multiple, concurrent tasks requiring a high attention to detail with minimal supervision
- Actively and willingly supports other executive assistants
- Assists the Leadership Team members in the office and as assigned
- Assist Marketing on special projects as requested
- Responsible for all office accounts (DocuSign, Quench, Myron, Fruit Guys, Workspace, LinkedIn, subscriptions, etc.)
- Responsible for managing the calendars for our Senior Vice President, Global Energy Advisory and our Vice President, Strategy and Sustainability
Qualifications and Skills:
- Supporting all levels in the organization including the executive level staff
- Supporting small projects across organizational boundaries
- Processing invoices, creating, and processing expense reports
- Preparing meeting notices, agendas, formal meeting minutes and action items for all levels of management
- Booking and preparing travel itineraries for multiple people within the organization, including international travel
- Reconciling credit cards, and tracking expense reports
- Meet and greet internal/external clients and/or vendors
- E-mail and calendaring applications (e.g., Outlook, MS Teams, Calendly)
- Planning and organizing multiple assignments, tasks, and projects, including complex and constantly changing calendars and adjusting to changing priorities
- Strong verbal and written communication skills, including editing for proper sentence structure, grammar, spelling and punctuation
- Ability to work independently, as well as in a team environment, to interact effectively and collaboratively with clients, peers, management, and other work units
- Experience using MS Excel, PowerPoint, and Word
- Confidence and capability to use various online websites, tools, and technology
- Must be ready for a fast-paced environment and be able to maintain composure under stress
- Responsible for maintaining the office overall including stocking supplies in common areas, general cleaning, and maintaining conference/ work rooms.
- Ability to follow Edison safety protocols and safe work practices
- Must have the ability to integrate work across relevant areas, manage information, and provide exceptional service to internal and external customers
- Must demonstrate effective resource and project planning, decision making, results delivery, team building and the ability to stay current with relevant technology and innovation
- Strong ethics, leadership, interpersonal skills, communication, and the ability to effectively manage stress and engage in continuous learning required
- Anticipate the needs of the office, executives and assigned teams – always looking to go above
- and beyond to make everyone’s job easier
Education and Experience:
- College degree preferred
- 2-3 plus years of experience performing administrative, secretarial, and clerical functions preferred
- Interest in energy as a service; willing to dive into content as well as process, and administrative duties
Benefits for Full-Time Employees:
- Generous Paid Time Off (includes but not limited to Paid Parental Leave, Bereavement, Jury Duty, Sick, Vacation, etc.)
- National Holiday Pay & Float Holidays
- 401(k) Employer Matching
- Health Benefits: Medical, Dental, Vision
- Paid Parental Leave (Short term disability and 6 weeks of paid parental leave unless superseded by any state-specific benefits.)
- Employer 100% Paid Life Insurance Benefits
- Employer 100% Paid Short Term and Long-Term Disability
- Supplemental (Flexible Spending Accounts, Commuter Benefits, Cancer/Critical Care, Hospitalization, Accident)
- Parent Company ESPP
- Education tuition or certification reimbursement program (from an accredited institution for college level and/or advance degree)
- Short Term Incentive (STI) Bonus Based on Performance Goals
- Hybrid work schedule
$31.25 - $36.50 an hour
Trio Advisory offers a competitive and comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business.
The listed salary range represents Trio Advisory’s good faith estimate for this position and represents the minimum and maximum for new hire salaries across all U.S. locations. An employee’s rate of pay within the range is determined based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to geographic location and demonstrated performance over time. In addition to those factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please keep in mind that the range stated above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.
Trio Advisory reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law. You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
#LI-Hybrid
Trio is committed to building a diverse and inclusive workplace. We are a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national original, age, disability, protected veteran status or any other protected status.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
NOTE: Trio is not the same company as Southern California Edison, the utility, and Trio is not regulated by the California Public Utilities Commission.
