Contract Administrator
Fishers, IN
HPT – Contract Admin /
Full-time /
On-site
The Henry P. Thompson Company was established in 1910 and is the oldest such manufacturers’ representative firm still doing business in the water and wastewater equipment industry.
We provide the very best in clean water solutions by utilizing Lowest Total Cost, Least Risk Solutions of engineered equipment, parts, and service for water and wastewater systems in Ohio, Indiana and Kentucky.
The Henry P. Thompson Company is hiring a Contract Administrator for their Fishers, IN office. This position will require working in the Fishers, IN office Monday-Friday.
What you will do:
- Bid Phase: Review Job (Reed & Dodge) reports. Perform initial specification review. Transmit pertinent project information to vendors. Prepare cover letter for proposals. Qualify bidders list. Collect proposals and pricing from vendors. Prepare bid folder for capital sales projects.
- Order Entry: Solicit profit work-up sheet from sales. Review purchase orders for dollar value and scope accuracy to vendors. Transmit purchase order to vendors. Review terms and conditions for buy/resell orders. Acknowledge purchase order. Enter order on the QuickBase order management system. Create electronic job file on the public file. Prepare submittals for buy/resell orders. Project initial dates for submittals and shipments based on lead-times quoted by vendors and job requirements.
- Project Coordination/Support: Support customers and principals by coordinating communication and transmitting required documentation (submittals) between customer and vendor. Monitor project status for customer requirements and adjust shipment projections in accordance with factory schedules. Assist in resolution of any issues. Generate billings.
Background/ Experience:
- Prior project management/ project coordination experience
- Wastewater industry experience a plus
- Bachelors Degree or equivalent work experience
- Experience using MS Office
- Ability to provide excellent customer service
A wide range of solutions available for equipment and systems, feasibility analysis, treatability studies, cost effective analysis, design/build, startup and comprehensive training.
