Administrative Assistant, Clinical Operations

Brisbane, CA
Ultragenyx – Clinical Operations
Full-time

Why Join Us?

Ultragenyx is a clinical stage biotechnology company committed to bringing to market novel products for the treatment of rare and ultra-rare diseases with an initial focus on serious debilitating metabolic genetic diseases. Founded in 2010, the company has rapidly built a diverse portfolio of both large and small molecule candidates with the potential to address diseases for which the unmet medical need is high, the biology for treatment is clear, and for which there are no approved therapies.  
 
Come join our team during this exciting time of growth and opportunities!
 
We are headquartered in Novato, CA, 25 miles north of San Francisco, and we also have an office in Brisbane, CA, 10 miles south of San Francisco, and Basel, Switzerland. This position will be located in Brisbane.

Position Summary
The Administrative Assistant will provide administrative support to the Clinical Operations department located in our Brisbane, CA office.  Responsibilities will include but are not limited to calendar management, travel, expense reporting, and meetings/event planning; and other duties and special projects as determined.

Responsibilities include, but not limited to:

    • Perform day to day administrative support for department managers and staff, as assigned
    • Perform administrative functions (answering phone calls, ordering lunch, coordinating vendors, printing, mailing, faxing, scanning and binding, etc.)
    • Manage calendar, appointments and meeting requests through MS Outlook
    • Manage travel coordination including booking flights, hotels, and meeting requirements
    • Responsible for coordinating conference calls and meetings (e.g., monthly staff meetings)
    • Place orders for office supplies specific to departmental needs
    • Prepare and complete expense reports for processing
    • Participate in special projects as needed (e.g., contract management)
    • Communicate with Senior Leadership, external partners and organizations to schedule and set-up critical meetings

Requirements:

    • Minimum of 6 years of administrative support experience, specifically in a fast paced environment
    • Excellent oral and written skills, and proven ability to work autonomously and prioritize workload
    • Proficiency in MS Office Suite: Outlook, Word, Excel, and PowerPoint
    • High attention to detail, excellent organizational skills and the ability to work on multiple projects with tight deadlines 
    • Excellent interpersonal skills and the ability to deal effectively with a variety of people both internally and outside the company
    • Must be a self-starter and have a positive and flexible attitude

Ultragenyx Pharmaceutical is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status.

Ultragenyx Pharmaceutical is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status.

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