AP/AR Payroll Specialist

Madison, WI /
Finance and Accounting /
Full-time
About Understory
Climate change is creating a crisis for the insurance industry and those who rely on it for financial security. 

Every year, severe weather causes billions of dollars of damage. Yet traditional insurers lack the tools to accurately assess and price severe weather risk. Without knowing what to expect, insurers expect the worst, leading to unaffordable premiums. For industries such as retail automotive and agriculture, traditional insurance is becoming unattainable. These business owners are at risk of financial devastation whenever a storm strikes. 

Understory is the first company to solve the insurance coverage crisis with data-driven insurance for severe weather, starting with hail. Our growing network of ground-based Dot weather sensors, combined with our Atmospheric Intelligence AI, allow us to assess and price any weather risk in the world. 

When severe weather strikes, Understory detects it and triggers a fast, predetermined payout. There are no burdensome financial deductibles, and no lengthy claims process. Ultimately, Understory allows capital to quickly flow where it’s needed most after a disaster, protecting everything from automobiles to the world’s food supply.

About the Role:
We are seeking an Accounts Payable/Accounts Receivable and Payroll Specialist with QuickBooks experience to join our team. Since we are a small company, we also need someone who can lend their skills to other tasks when the opportunity arises.
 
Core Responsibilities Will Include:
AP/AR (50%)
·      Manage billing for all customers on a monthly basis and deposit all receivables
·      Record all vendor invoices in ERP system in a timely manner
·      Reconcile bank statements monthly
·      Research and resolve issues with customers or vendors
·      Review invoices for appropriate documentation and approval prior to payment
·      Monitor customer accounts for past due invoices and contact customer to collect payment
·      Ability to generate standard reports and gather data to inform decision-making
·      Assist with monthly review of goods received but not yet invoiced
·      Adhere to accounting policies and procedures that are in compliance with US GAAP
·      Maintain accurate vendor and customer master data including W-9’s and insurance forms, as required by law
·      Preparation and filing of Form 1099’s and other year-end reporting
·      Organize and maintain vendor and customer files for required retention period
 
Payroll (40%)
·      Process payroll for 20 employees, including hourly and salaried employees, on a bi-monthly basis, in compliance with regulations
·      Set-up and process payroll deductions for employee benefits
·      Ensure that employee status changes are updated and entered into the system on a timely basis
·      Process garnishment calculations and compliance
·      Accurately input and calculate tax withholding and payments
·      Serve as an employee resource in regard to questions regarding paychecks, benefits, etc.
·      Reconcile payroll and validate reports
·      Assist HR with documentation for onboarding and termination processes
·      Preparation and filing of W-2’s on an annual basis
·      Organize and maintain employee files for required retention period
 
Other (10%)
·      Assist with basic month-end close duties
·      Processing of expense reports and ensure compliance with company policy
·      Assist in gathering information for external auditors for required audits
·      Other tasks/projects as assigned by management

About You:
·      Minimum 3 years of relevant experience required
·      Strong attention to detail, resourceful, organized & team player
·      Proficient in Microsoft Office and Excel
·      Experience with QuickBooks online or other accounting software
·      Experience with ADP or other payroll software
·      Ability to work in a fast-paced environment with minimal supervision
·      Ability to maintain a high level of confidentiality
·      Experience with working with people remotely and internationally
 
Compensation Includes
·       Competitive salary
·       Company equity
·       Health benefits 100% covered for your entire family
·       Dental and vision benefits 100% covered for your entire family
·       Unlimited vacation policy
·       Frequent company and team-building events
·       Monthly stipend for health and wellness
·       Lots of company swag