WHO WE ARE

United Way of Greater Los Angeles (UWGLA) is home to the change makers and justice seekers. We're individuals from various walks of life making collective steps towards a better future for our community. Our focus is on bringing about real and sustainable change by unleashing the collective power of people to open minds, unite diverse communities, and convert compassion into action for a more just, inclusive, and thriving L.A. County. Together, we make tangible impact on some of our toughest community issues including poverty, homelessness, education equity, and economic mobility. For us, being 'united' isn't just in reference to our organization but to our hope for the future of Los Angeles. Regardless of race, gender, orientation, or self-identification - we do our part as one by making room for all.

WHY WE NEED YOU

We are inviting organized and self-motivated can-doers with a passion for problem solving and streamlining processes to apply for our Finance Business Services Coordinator role.

You will contribute to the operational excellence of our department by successfully supporting the execution of special projects, supporting accounts payable processes, and acting as an operational backbone for the Finance Business Services department.

You will have the unique opportunity to combine financial skillsets with a broad business operations lens with opportunities for growth across a wide array of functional areas.

HOW YOU’LL CONTRIBUTE TO THE CAUSE

Special Projects Support:

o Support Financial Business Services (FBS) departments on various special projects, including organizing documents and researching relevant information

o Prepare project plans and budgets utilizing internal methodologies (i.e., MOCHA)

o Monitor and evaluate progress of projects and proactively troubleshoot issues that arise

o Act as liaison with appropriate parties, both internal and/or external; communicate project status to ensure timely completion

Accounts Payable Process Support:

o Direct contact appropriate party to confirm any banking information change from a grantee or a payee

o Provide back-up support to Accounts Payable function: verify appropriate supporting documents, code and entry vouchers, upload files for grants and/or electronic payments, print and distribute checks, and maintain vendor files

o Monitor outstanding checks, and void and replace as needed

o Participate in month-end closing: generate and save online reports, prepare journal entries, and reconcile variances

Administration and Operations:

o Assist in organizing FBS department files both physical and electronic format

o Manage Vice President and Directors’ calendars and take the lead role on schedule Audit Committee and Investment Committee meeting dates

o Prepare written communications, including meeting notes, memos and letters

o Manage the facilitation of weekly FBS department meetings

o Participate in year-end audit, including preparing audit schedules and providing supporting documentation to auditors

Contract Administration:

o Draft consulting contracts from template and move contract proposals through multiple stages to secure necessary approvals and signatures

o Ensure contract requests/scopes of work are submitted with complete and accurate information needed to evaluate and move the contract forward

o Submit contracts for signature through DocuSign and maintain database of active consulting contracts and proactively flag upcoming contract expirations

WHAT 1 YEAR OF SUCCESS LOOKS LIKE

Research 6 entities of a custodian fund and identify key finance personnel for each entity; Communicate and ultimately distribute the custodian fund to each of 6 entities and close out the custodian fund
Support the office lease renewal process by coordinating complex and high-impact office move logistics (Please note: As our 15-year office lease ends in 2025, we are still determining if/where our offices will move. We do know that the office will remain located in the DTLA area.)
Reduce the turnaround time from submission to execution of consulting contracts through organized project management and tracking

SKILLS YOU’LL NEED TO SUCCEED (The Must-Haves)

Education & Experience:

o Bachelor’s degree required; preferably in Accounting, Finance, or a related field

o Minimum 2 years of relevant experience in office administration, finance, or accounting is required

Personal Qualities:

o You enjoy a hybrid environment that includes both in-person and remote work styles and are able to work from our DTLA office on Tuesdays and Thursdays

o You are able to provide documentation of your status as fully vaccinated with primary series of COVID-19 vaccine upon being hired

o You understand the value of racial equity as an organizational operating principle and are committed to continued learning on issues related to race, equity, diversity, and inclusion.

o You have the basic accounting skills help the dollars make cents - you can track expenses, process invoices and keep transactions updated with ease.

o Marie Kondo has nothing on you – you take joy in organizing and identifying opportunities to be more efficient.

HOW TO KNOW IF YOU’RE A FIT (The Nice-to-Haves)

You might not be working in London but you know all about minding the GAAP (General Accepted Accounting Principles)
You've always lived true to the phrase, 'Where there's a will, there's a way," and you're willing to pave the way by creating or improving processes where needed.
Logic and reasoning come naturally to you, making you an efficient problem solver to common challenges.
You can project manage, project management! From the blueprint of an idea to outlining and seeing through actionable next steps - you love when a plan comes together.
You work well with others - stakeholders and colleagues alike would agree that you are the quintessential “Team Player”
You are comfortable with handling various types of confidential information and have acute discernment on when to share it - if it's top secret, you know how to keep it that way.
You are a scheduling pro who has mastered aligning dates, times, locations, and other logistics for individuals and teams.
You are keen on accuracy - we can trust you to make sure the information given to our stakeholders is double-checked and correct.
You know how to build a plane while you fly it and thrive in the face of ambiguous situations.
You can handle as many tasks as you have tabs on your internet browser, multi-tasking is a necessity in your everyday.
You know your way around the Microsoft Windows operating systems and all it's essential programs including Outlook, Excel, Word, PowerPoint, and Teams.

COMPENSATION & BENEFITS

Hiring Salary Range: $60,000-$65,000 dependent on internal equity and a variety of job-related factors including, but not limited to, experience, training, education, and market demands.
The benefits available for this position include medical, dental, vision, 403(b) plan, pension, life insurance coverage, disability benefits, paid holidays, and paid time off.

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