Unstructured is the industry leader in ETL for LLMs—powering the next wave of generative AI. In just two years, we’ve raised $65M+ from top-tier investors like Menlo Ventures, Bain Capital, Databricks, Nvidia, Microsoft, and IBM.

Our open-source toolkit has been downloaded over 36 million times, with adoption by 50,000+ companies—including nearly half the Fortune 500. We just launched our Serverless API in June (already processing millions of pages!) and are rolling out our no-code RAG transformation platform in August.

Our mission? Empowering enterprises and the USG with actionable intelligence from PDFs, docs, emails, images, and more.

🧠 About the Role:

We’re looking for a highly organized, proactive, and detail-obsessed Executive Assistant to support our CEO and leadership team. If you thrive in fast-paced environments, love bringing structure to chaos, and anticipate needs before they arise—you’ll be the right hand to our CEO, keeping their day smooth, focused, and on track. You’ll also help support broader leadership operations and play a key role in keeping the team running efficiently.

📍 This is a hybrid role based in our San Francisco office—we’re in the office 3x a week for real-time collaboration and company culture. Light office duties like stocking snacks, prepping meeting rooms, greeting visitors, and managing shipments will also fall under your care.

🛠 Responsibilities:

- Own and manage the CEO + Head of Engineering’s calendar—scheduling meetings, prioritizing appointments, and ensuring alignment across teams

 - Triage the CEO + Head of Eng's inbox—draft responses, flag action items, and manage follow-ups

 - Prepare agendas, take detailed notes, and track action items across key meetings

 - Oversee expense reports, reimbursements, and basic financial tracking for the CEO

 - Coordinate all travel logistics—flights, hotels, ground transportation

 - Support scheduling and logistics for other execs as needed

 - Book accommodations and event logistics for offsites and conferences

 - Handle light office coordination—snacks, mail, meeting prep, visitor management

 - Act as a trusted gatekeeper and liaison for both internal and external stakeholders

✅ What We’re Looking For:

 - 1–3+ years of experience as an Executive Assistant, ideally supporting C-level executives

 -  Excellent organizational and time management skills—you live by your calendar

 - Clear, concise communicator—both written and verbal

 - Master of tools like Google Workspace, Slack, and travel platforms

 - Calm under pressure, with high discretion and professionalism

 -  Resourceful, efficient, and ready to take initiative

🌟 Why You’ll Love It Here

Ownership & Autonomy: Be trusted to drive results and innovate from day one

Elite Team: Join world-class builders who value humility, speed, and precision

Strong Benefits: Competitive salary, full health benefits, equity, and parental leave

Ready to become the backbone of our leadership team? Apply now and help us move faster, smarter, and more intentionally every day.

$90,000 - $110,000 a year