Senior Manager - Administration
Mumbai
Department – Human Resource /
Full-time /
On-site
The Upstox Story:
Upstox is one of India's leading Fin-Tech companies with a mission to simplify trading & investing to make it easily accessible to the masses. We aim to enable everyone, from new investors to seasoned traders, to invest across multiple categories with our state-of-the-art trade & investment platform and commission-free pricing. We offer numerous asset categories to invest in, like Stocks, IPOs, Mutual Funds, and more.
By focusing on our customers’ needs and equipping them with personalised yet powerful tools, we witnessed a steep growth of 800% in our customer base from 25 Thousand in 2017 to 2 Lakh in 2019. With 1500% growth in 2020, currently, over 10 million customers trust us with their investment decisions, thus setting us on the course to become an industry-leader in the country.
Our mission is simple - to break down the complexities of investing and make it more effortless, accessible, affordable, and easy for the masses to adopt. This key principle when infused with intuitive design and leading-edge technology will help us empower every Indian to take control of their investments.
RKSV Securities was founded by Ravi Kumar and Shrinivas Viswanath in 2009 and was soon graced by Kavitha Subramanian as the third co-founder in 2016. Backed by Ratan Tata, Upstox had raised $4 million in Series A funding in early 2016 that was led by Kalaari Capital. The Series B funding round scaled multifold and witnessed an investment of $25 million by US-based investment firm - Tiger Global Management in September 2019.
We have a team of highly skilled technology and finance professionals, and are currently looking for highly motivated field experts to be part of our high-energy team.
Here is what you need to know about this role:
Job Title: Senior Manager - Administration
Location: Mumbai
Job description summary:
- Work with Finance + HR stakeholders to create and adhere to policies and processes related to admin, facility, procurement, travel and tasks for the whole organisation
- Collecting, maintaining, submitting bills/invoices, and uploading to the HRMS tool
- Ensuring 100% compliance as per the Information security guidelines
- Responsible for creating and implementing systems and procedures for smooth and effective office administration across all locations.
- Creating and monitoring overall tasks for the Housekeeping staff & Physical Security across all locations
-Owning end-to-end vendor management for various office supplies, employee onboarding kits and other supplies during employee engagement activities
- Collecting, verifying & documenting invoices to upload them on the HRMS tool
- Maintaining hard copy of these POs and invoices as and when needed
- Tracking the reimbursement process of these invoices to ensure timely and accurate settlement via HRMS / emails
- Maintaining a Tracker sheet for every task. SAP MM knowledge is an added advantage
- Coordinating with department heads/management/employees to determine their domestic/international travel needs, planning their end-to-end itinerary which includes the mode of transportation, travel dates, cost and accommodation and any other services as mentioned in the inhouse travel policy
- Maintaining the ISO standards for all the admin activities. -
Your way to impact:
Be self-driven / quick starter
Have an ownership mindset
Aggressively drive and deliver results
What do you need to bring?
- Proven 8-10 years of work experience as an Admin.
- Excellent interpersonal, time management and organizational skills are a non-negotiable
- Having superior verbal and written communication skills is extremely crucial as this role requires heavy interactions with key stakeholders and the leadership team
- Ability to interact, communicate and negotiate effectively
- Someone who is highly self-motivated, professional, and capable of managing their work-load and prioritizing tasks in a fast-paced agile environment.
- Excellent data management and filling skills
- Ability to think on their feet and problem solve effectively with minimal supervision
- Excellent knowledge of domestic and international travel trends
- Prior experience and expertise with handling end-to-end travel and stay bookings (domestic and international) - for large groups
If you fit the above description, we would love to connect with you! APPLY NOW
Upstox is an Equal Opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other characteristics.
