Office Manager
Kyiv
United Tech – Administrative /
Full-time /
Remote
We’re looking for an Office Manager to take on a full-time, on-site role and keep our workspace running smoothly. It is a practical, hands-on job where structure, reliability, and attention to detail matter every day. Our office hub near Livoberezhna metro is a fully equipped space with a shelter, a place where the team gathers to work, collaborate, and support each other. Your task will be to make sure everything behind the scenes works as it should.
In this role, you will be the go-to person for office and administrative tasks. You will collaborate with HR, HR Brand, Finance, and Tech teams managing supplies, coordinating deliveries, keeping things tidy, and remembering the small details that make a big difference. If you enjoy being at the center of daily operations and see yourself growing into coordination or operations, this could be the next step for you.
In this role, you will
- Ensure the smooth, well-coordinated, and comfortable daily operation of the office and all internal administrative processes
- Support a positive atmosphere, a high level of organization, and meet the needs of the team
- Assist the HR Brand team in organizing corporate events
- Oversee all office operations and coordinate administrative tasks
- Prepare and send corporate gifts
- Communicate with courier services
- Manage incoming and outgoing correspondence
- Maintain office cleanliness and order
- Coordinate with service providers (electricians, plumbers, security, etc.)
- Handle utility and rent payments
- Communicate with building management
- Help organize in-office events, training sessions, and other team gatherings
- Maintain internal documentation and keep records up to date
- Organize team birthday/holiday greetings
- Maintain an up-to-date database of car numbers for office parking access
It’s all about you
- Willingness to work in the office on a daily basis
- Strong computer skills (MS Office, Google Docs)
- Excellent organizational skills and attention to detail
- Responsibility, punctuality, and a results-oriented mindset
- High level of communication skills and ability to multitask
- Ability to solve tasks independently and respond quickly to changes
- English at B1 level or higher
- 6+ months of relevant experience
Would be a plus:
What we offer
- Care and support:
- 20 paid vacation days, 15 sick days, and 6 additional days off for family events
- 100% medical insurance coverage
- Sports and equipment reimbursement
- Team building events, corporate gifts, and stylish merch
- Financial and legal support
- Position retention and support for those who join the Armed Forces of Ukraine
- Participation in social initiatives supporting Ukraine
- Comfortable working environment:
- Work from our Kyiv hub or remotely with a flexible schedule
- Workspace rental reimbursement in other cities and abroad
- Modern equipment or depreciation of your own tools
- Investment in your future:
- Collaborate with a highly-skilled team of Middle & Senior professionals, sharing practical cases and expertise in the social networking niche
- 70% of our heads and leads have grown into their roles here – so can you!
- Performance-oriented reviews and Individual Development Plans (IDPs)
- Reimbursement for professional courses and English classes
- Corporate library, book club, and knowledge-sharing events
Hiring process
- Intro call
- Hiring Team Interview
- Bar-raising
- Reference check
- Offer
