Executive Assistant

California - Pleasanton /
Employee Success – 806-G&A ES Corp /
/ Remote
Veeva [NYSE: VEEV] is the leader in cloud-based software for the global life sciences industry. Committed to innovation, product excellence, and customer success, our customers range from the world’s largest pharmaceutical companies to emerging biotechs. Veeva’s software helps our customers bring medicines and therapies to patients faster.

We are the first public company to become a Public Benefit Corporation. As a PBC, we are committed to making the industries we serve more productive, and we are committed to creating high-quality employment opportunities.

Veeva is a Work Anywhere company which means that you can choose to work in the environment that works best for you - on any given day. Whether you choose to work remotely from home or work in an office - it’s up to you.

The Role

Veeva Systems is seeking an Executive Assistant that is highly organized, detail-oriented go-getter.

The combination of executive assistant and special projects responsibilities will provide the right candidate a great opportunity to learn and tackle diverse projects.

If you are a positive, dedicated, resourceful individual with great communication skills and very strong attention to detail that thrives in a fast-paced, dynamic environment, this is the team for you.

Candidate should be located in the Pacific Timezone.

What You'll Do

    • Administrative support including calendar and contact management, travel coordination, and expense reporting
    • Event and meeting support including agendas, speakers, presentations, notes, and follow-up actions
    • Creates and edits internal and external presentations, reports, collateral, and other written communications
    • Organizing and disseminating sales tools and materials and managing the department intranet
    • Works cross-functionally and with the team on a broad range of projects including budget management, program tracking and reporting, database management, internal newsletters, company call, among other activities.


    • Proactive, problem solver with great interpersonal skills, and a strong customer service mindset
    • Exceptional organizational skills and a very high attention to detail
    • Ability to independently manage and prioritize multiple, deadline-driven projects and inbound requests
    • Impeccable verbal and written communication skills
    • Flexible and able to change direction quickly
    • Calm, professional demeanor, and composed under pressure and short deadlines
    • Collaborative team player with great interpersonal skills, the ability to work effectively cross-functionally
    • Operates with high degree of discretion
    • Skilled in Microsoft Office, including Word, Excel, and PowerPoint
    • Completed a BA/BS degree or equivalent

Nice to Have

    • Experience with Google calendar, GoogleDocs, salesforce.com, Pardot, Adobe Creative Suite, or Coupa a plus
    • Candidate should be located in the Pacific Timezone

Perks & Benefits

    • Flexible PTO
    • Healthy, free, provided lunches and snacks every day
    • Allocations for continuous learning & development
Base pay: $70,000.00 - $110,000.00
The salary range listed represents the potential base salary range for this position. The actual salary will vary for each candidate based on experience, market, and expected contributions.

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com. Position may not be eligible for remote work in Colorado.