Expense Analyst

New York, NY
Finance
Full-time
Vevo is the world’s largest all-premium music video provider, offering artists a global platform with enormous scale through its distribution partners. Vevo connects artists with their audience globally via music videos and original content, working directly with them to find unique ways to bring their music to life visually. Vevo also works with emerging artists, providing them with a platform of global scale and reach, to find and grow their audience. Reaching 26 billion monthly views globally, Vevo has over 400,000 music videos in its catalogue.

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Reporting to the Manager of Finance and Accounting, we are looking for an enthusiastic and driven Expense Analyst who will be responsible for co-maintaining and co-administering our Accounts Payable and Travel and Expense systems as well as our American Express corporate card program and third-party travel agency. This person will be a key point person for Vevo employees regarding vendor payments as well as travel and expense questions.

The Analyst will interact with various departments and levels of Vevo personnel, including senior management, to ensure invoices are being approved for timely payments and expense reports are accurate and timely submitted. There are additional opportunities to improve our current processes and get involved in helping other members of the Finance team in their ad hoc requests.

Are you up to the challenge? Yes you are. If you believe Bono that “music can change the world because it can change people”, then you recognize the power of music. Bring your ability to balance creativity, focus, determination, and teamwork so that, together, we can bring the power of our music video and entertainment platform to the world.
 
This is a full-time position and is based at our office in New York City. We are in a convenient location in Times Square near Grand Central, Penn Station and a host of subway options.

As a member of the team, you will:

    • Act as a liaison between Vevo employees and the outsourced AP/payment service provider
    • Monitor the daily activities of the outsourced AP/payment service providers, to ensure adherence to the Standard Operating Procedures
    • Ensure vendor additions and edits are appropriately authorized and entered, and are supported by appropriate tax forms (W9s, W-8BENs, etc.)
    • Ensure invoices, credit memos, and payments transactions are appropriately authorized and coded to the correct accounts
    • Ensure credit is received for outstanding memos, and that discount opportunities are realized
    • Review sales taxes for appropriateness
    • Record relevant bank transactions in the general ledger, investigate outstanding checks and issue stop-payments as necessary, and reconcile the disbursement bank statement to the general ledger
    • Ensure expenses are supported by contracts where required, and payments are executed when goods/services have been received
    • Administer Travel & Expense policy and process for employees
    • Provide expertise and training to employees on features and functions of the Concur Travel and Expense system, promoting a positive experience
    • Monitor travel requests for all employees
    • Manage and timely resolve employee inquiries on expense report payment policies, procedures and practices
    • Audit Concur Expense reports for compliance with company Travel Policies and Corporate Governance
    • Manage American Express Corporate Card program
    • Complete reporting needed for month end close
    • Assist with drafting new procedures for the company, and continue to add value by making suggestions in the overall T&E process for improvements

This describes you:

    • You are a self-starter and feel comfortable managing every aspect of the AP and T&E process
    • Excel excites you
    • You work well in an autonomous, fast-paced, and fun environment
    • You are comfortable presenting information to all levels of employees, including senior leadership
    • You have a positive, can-do attitude

Requirements:

    • Bachelor’s Degree
    • 3-5 years of experience working in Account Payable, Finance, and/or Accounting
    • Excellent communication skills, both written and verbal
    • Strong experience with MS Excel

Interested? Great! You might like to know:

    • We're a fun, energetic, and tight knit team. 
    • We really enjoy music and technology.
    • We have excellent compensation and benefits packages. 
    • We have premier access to music content and new releases of original media content.
    • We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances.
    • We offer a 401k match.
    • We are in an upscale New York city office with stunning views of Times Square.
Vevo considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status under local, state, or federal law.