Sr. Executive Assistant
Chicago, IL
General & Administrative – Admin /
Full-time /
Hybrid
WHAT YOU’LL DO
The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. In this role, the candidate will also oversee the New York and Los Angeles Executive Assistants providing daily guidance and leading weekly meetings. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.
THE DAY-TO-DAY
- Manage schedules and travel arrangements for SVP, National Sales, Chicago's VP, Sales, and RVP, Sales
- Track and prepare sale’s business expense reports
- Plan and coordinate all logistics for team meetings, off-sites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.)
- Handle sensitive & confidential information with discretion
- Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports
- Manage all aspects of the Chicago office, including managing conference rooms and workstations, office supply orders, weekly kitchen orders, office cleanliness, repairs, and working in conjunction with building management and various service vendors
- Liaison between office management and team (run full vendor management)
- Build company culture in planning team-building activities and events
- Organize and manage regional and national company off-sites
GREAT TO HAVE
- 7-10 years of administrative experience
- Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail
- Positive, proactive attitude with ability to anticipate needs of executives and act accordingly
- Self-motivated problem-solver with a proactive attitude and takes initiative
- Excellent communication skills, both verbal and written
- Organizational awareness: ability to interact with internal and external clients at all levels
- Ability to adapt to change and work well under pressure in a fast-paced environment
- Experience managing calendars in Outlook & coordinating different time zones/locations
- Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus)
- Bachelor's Degree required
WHO WE ARE
- Viant® (NASDAQ: DSP) is a leading advertising software company that enables marketers to plan, execute and measure omnichannel ad campaigns through a cloud-based platform. Viant’s self-service Demand Side Platform, Viant DSP, powers programmatic advertising across Connected TV, Linear TV, mobile, desktop, audio, gaming and digital out-of-home channels. In 2022, Viant was recognized as a Leader in the DSP category, earned Great Place to Work® certification and Co-Founders Tim and Chris Vanderhook were named EY Entrepreneurs of the Year. To learn more, please visit viantinc.com.
LIFE AT VIANT
- Investing in our employee’s professional growth is important to us, but so is investing in their well-being. That’s why Viant was voted one of the best places to work and some of our favorite employee benefits include fully paid health insurance, paid parental leave and unlimited PTO and more.
$88,200 - $99,200 a year
The range provided is Viant’s reasonable estimate of the compensation for this role.
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About Viant
Viant® (NASDAQ: DSP) is a leading people-based advertising technology company that enables marketers to plan, execute and measure omnichannel ad campaigns through a cloud-based platform. Viant’s self-service demand side platform (“DSP”) powers programmatic advertising across Connected TV, Linear TV, mobile, desktop, audio, gaming and digital out-of-home channels. As an organization committed to sustainability, Viant’s Adricity® carbon reduction program helps clients achieve their sustainability goals. In 2023, Viant was recognized by G2 as a Leader in the DSP category and as the Best Software in Marketing & Advertising, earned Great Place to Work® certification, and became a founding member of Ad Net Zero. Viant’s Co-Founders Tim and Chris Vanderhook were also recently named EY Entrepreneurs of the Year.
Based in Irvine, CA, Viant has more than 334 employees in 10 offices around the U.S. To learn more, please visit viantinc.com.
Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
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