Stock Plan Administrator, Chicago

Chicago, IL
General & Administrative – Accounting /
Full-time /

Viant is looking for an experienced Stock Plan Administrator who will be responsible for the company’s equity incentive programs which includes non-qualified stock options and restricted stock units.  This role administers the company stock plans, prepares and provides information to stock plan participants, manages the processing of grants, award terminations, equity vesting, exercises, share pool tracking, treasury share accounting, etc. The position will maintain and update the stock plan administration platform, prepare reports and provide analyses and work on moderate to complex projects.


    • Proactively manage the overall activities of equity compensation administration.
    • Prepare recurring and custom reports to support financial statement disclosures such as Earnings Per Share, equity award tables, and beneficial ownership tables for SEC filings, including Form 10K, 10Q, and proxy statements, as well as any other ad-hoc reports.
    • Collaborate with Legal, Finance and HR teams to design and develop communications, ensure on-going awareness and compliance with federal/state regulations and securities laws, and contribute to management reports.
    • Manage integrity of plan participant and equity data, ensuring information is up-to-date and accurate.
    • Process and monitor equity award activity, including grants and grant agreements, vesting of shares, award exercises, and employee terminations.
    • Regularly conduct audits, analysis, and reconciliations, working with large data sets, data edits and complex calculations.
    • Partner with Finance to forecast and budget equity compensation; provide equity-related reporting to support monthly financial close process and journal entries.
    • Works with internal and external audit partners, serving as the lead for equity-related requests; evaluates and responds to auditor’s inquiries.
    • Fulfill tax-related support requests to internal and external tax partners.
    • Implements best practices with effective SOX controls; maintain and manage equity- related SOX controls.
    • Evaluates changes in federal and state regulations and securities laws; determines impacts to existing processes and implements changes to ensure on-going compliance and efficient processes.
    • Manage the relationship and serve as the main point of contact with third-party stock transfer agent.
    • Ensure equity data integrity, reconciling records between Stock Administration, HR, and Payroll.
    • Provide excellent customer service to plan participants at all levels and to partners across departments and respond quickly to employee questions in a courteous and satisfactory manner, including training on equity topics.
    • Manage communications and respond to requests with Class B Unit holders.
    • Manage participant equity education materials maintained on the Company’s internal website.
    • Participates in or leads other projects as assigned.


    • 5+ years stock administration experience in a U.S. public company
    • Very strong attention to detail and ability to perform self-audit to ensure data integrity and utmost accuracy at all times
    • Experience working in a dynamic, rapidly evolving organization
    • Ability to manage and prioritize multiple projects
    • Ability to build and maintain relationships
    • Self-motivated with a strong sense of personal accountability
    • Strong analytical skills and the ability to draw conclusions from data
    • Complete work within deadlines
    • Strong interpersonal, oral and written communication skills
    • Advanced Microsoft skills in Word, Excel, and PowerPoint
    • Sound experience with using stock plan administrative platforms, such as E*TRADE/Equity Edge Online
    • CEP license


    • Investing in our employee’s professional growth is important to us, but so is investing in their well-being. That’s why Viant was voted one of the best places to work and some of our favorite employee benefits include fully paid health insurance, paid parental leave and unlimited PTO and more. 
$105,000 - $125,000 a year
The range provided is Viant’s reasonable estimate of the compensation for this role.  Final title and compensation for the position will be based on several factors including work experience and education.
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About Viant

Viant® (NASDAQ: DSP) is a leading people-based advertising technology company that enables marketers to plan, execute and measure omnichannel ad campaigns through a cloud-based platform. Viant’s self-service demand side platform (“DSP”) powers programmatic advertising across Connected TV, Linear TV, mobile, desktop, audio, gaming and digital out-of-home channels. As an organization committed to sustainability, Viant’s Adricity® carbon reduction program helps clients achieve their sustainability goals. In 2023, Viant was recognized by G2 as a Leader in the DSP category and as the Best Software in Marketing & Advertising, earned Great Place to Work® certification, and became a founding member of Ad Net Zero. Viant’s Co-Founders Tim and Chris Vanderhook were also recently named EY Entrepreneurs of the Year. 
Based in Irvine, CA, Viant has more than 334 employees in 10 offices around the U.S.  To learn more, please visit

Viant is an equal opportunity employer and makes employment decisions on the basis of merit.  Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws.  Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

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