Assistant Buyer (Onsite)

Concord, CA /
Corporate – Inventory Planning /
Regular, Full-time
VICI is an e-commerce start-up that sells quality, affordable, on-trend clothing for the contemporary woman. Established in 2012, VICI has experienced over 200% growth in the past two years from 50 to over 250 employees. The VICI brand has a strong e-commerce presence and sells 90% of its product online, which is shipped from its corporate warehouse located in Concord, CA.
VICI’s brand was created based on trends the founders saw after the 2009 recession. Consumers were becoming cautious about spending, yet women’s desire for affordable fashion remained. What sets VICI apart is an unwavering commitment to customer service and a zeal for social media marketing. Posting 20 new looks each day on Instagram and Facebook, women are consistently inspired to create their own personal style through looks from VICI’s brand.

The Buying Coordinator is responsible for preparing all Purchase Orders (POs), building products and establishing pricing in support of the Sales + Assortment Strategy for VICI Collection. This position will manage multiple vendor relationships and accountable for preparing complex, high-value POs in a timely and accurate manner.
Essential Functions:
·       Create and maintain all purchase orders; verify and double check all details, partner with vendors to correct any errors prior to submitting for approval
·       Submits all POs for approval process following Finance guidelines
·       Works closely with 300+ vendors on a daily basis to coordinate PO details
·       Manage reorder processes and POs; ensure accuracy in pricing, costs, order quantities, etc.
·       Build and price all products ensuring accuracy in margins
·       Convert flash sale and regular priced items to clearance items; tag on Shopify for approval
·       Responsible for set-up and maintenance of catalog of incoming samples; add shot list into daily sales doc
·       Support team in pulling reporting data for Daily Sales Reports and manages reporting for Daily ST reporting
·       Support team in creation of Trend Boards
·       Support in-season business reaction with changes to categories, style or style/color display, sort orders
·       Participate in weekly Buying team meeting to understand site strategy and changes
·       Based on Buying Team’s direction, responsible for the maintenance of the web/category hierarchy in systems, including category and sub-category set up
·       Review website daily to ensure proper functionality of categories & styles
·       Enter all pricing actions and confirm all prices went through to the website correctly
·       Run monthly + daily inventory report                                                                                              
·       On quarterly basis, compile all top sell through items their selling information along with top selling items 450 units or more to determine reorder strategy
·       Maintains a strong pulse on current trends
·       May perform other duties as assigned in support of the overall success of the company
·       Weekly provides Competitive Analysis on Market Data and what other sites are messaging

    • Competencies:
    • ·       Comfortable working in a fast-paced, startup environment delivering high quality results in short period of time
    • ·       Excellent analytical, time management and organization skills; meticulous attention to detail
    • ·       Demonstrates a high degree of personal and professional integrity
    • ·       Ability to prioritize work assignments and shift work efforts based on the needs of the department or business goals
    • ·       Ability to work positively and collaboratively with different groups within the company to advance the company’s stability and growth 
    • ·       Ability to work independently, be self-motivated and work effectively in a team environment
    • ·       Skilled at communicating clearly both verbally and in writing
    • ·       Excellent problem-solving skills; willingness to think out-of-the-box to resolve issues
    • ·       Demonstrated knowledge and proficiency with Microsoft Office, Mac and Google products; must be highly competent in Microsoft Excel and Google Sheets
    • ·       Knowledge of standard applications (Slack, Office365, Chrome, etc.)

    • Work Environment:
    • ·       Works in an indoor office/home office environment, temperature controlled
    • ·       Sit for long periods, standing and walking intermittently
    • ·       Use office equipment such as computer, mouse, keyboard, printer
    • ·       Occasionally lift or pull up to 20 pounds
    • Education and Experience:
    • ·       Bachelor’s Degree in related field (or equivalent work experience)
    • ·       1-3 years prior experience in retail merchandising
    • ·       Strong mathematical and analytical skills; demonstrated proficiency working with large data sets
    • ·       Must have advanced knowledge of Microsoft Excel
    • ·       Ability to read, write, speak and understand the English language fluently, and communicate verbally and in writing at a professional level
Expected Hours of Work:
·       This is a full-time position expected to work 40 hours per week
·      This position is located onsite at VICI's Corporate office in Concord, CA and is not eligible for remote work.

VICI is committed to growing and empowering a more inclusive community within our company, and industry. That is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. VICI is an equal opportunity employer and dedicated to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, marital status, pregnancy status, veteran status, or disability status. We believe that a variety of perspectives will make our teams and business stronger.