Executive Coordinator (Maternity Cover - 6 Months Contract)

Lahore, Pakistan
JAZZ – Commercial
Contractor
Duration of Contract : 6 Months

Grade: Contractual

Last Date to Apply: 7th January 2020

As one of the top employers in the country, Jazz epitomizes the philosophy that each Jazz employee is passionately living a better every day inspired and enabled by visionary leadership, a unique professional culture, a flourishing lifestyle and continuous learning and development.
 
Our team & you
To continue and change the lives of our 58 million+ customers. We’re a world-class organization and have assembled the right team to begin scaling aggressively. This is an opportunity for someone who wants to be part of something big and transformative, someone who will play a critical role in driving our success.
 
What the first 30-60-90 days in the job will look like?
 
Within 30 days you will:
Attend and graduate from our company-wide on boarding process along with detailed orientation program where you will learn Jazz’s values, business, and products
Meet with the Regional team to understand the strategy of the function in line with strategy and company road map.
Provides assistance to the leadership to build relationships crucial to the success of the organization
Coordinate a broad variety of administrative tasks for the Regional Business Head including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
 
Within 60 days, you will:
Plan, coordinate and ensure that the Regional Business Head’s (RBH) schedule is followed.
Successfully complete critical aspects of deliverable with hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the RBH's ability to effectively lead the region.
 
Within 90 days to onwards you will:
Communicate directly, and on behalf of the RBH with internal/external stakeholders, and others, on matters related to RBH's programmatic initiatives.
Manage trackers, ensure that certain projects, activities and tasks are consolidated, tracked and completed.
Act as a bridge for smooth communication between the RBH and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Work closely and effectively with the RBH to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
 
A bit about you:
We are looking for someone who is upbeat, energetic and excellent in communication skills. Communication will be ongoing in the office. As an executive coordinator, you will be screening incoming calls/e-mails, making notes of essential information and prioritizing the calls/e-mails to be returned by the RBH. Hence you should be smart in organizing tasks and time effectively so the work in the office runs smooth and calm.
 
A bit about us
We are a team of digitally charged up mind set with extremely dynamic ways of working, who keep work ethics and our values on core of our behaviors.
 
The two (02) main priorities of the team as a whole are:
Serve as a liaison to the senior management teams; organize and coordinate executive outreach and external relations efforts; and oversee special projects.
Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
 
With which other stakeholders the successful candidate will work with functional/regional/ within the team.
You will work with internal and external stakeholders including divisional/departmental heads, internal commercial team members, and all functions of the company for effective planning, development and roll out of the Initiatives.
 
What would be the result of those interactions if we assume 100% collaboration?
Ensure smooth transfer of internal/external communication from the RBH’s office.
 
The two (02) must have past experiences the best candidate should have.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners
 
The must have technology the candidate should have
Microsoft Office 
 
Essential skills must have: 
Expert level written and verbal communication skills
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Working at the VEON GROUP demands a high standard of business ethics and adherence to our legal obligations, our values and our Code of Conduct and supporting compliance policies and procedures. Our pioneering spirit is embodied in our values to be customer obsessed, entrepreneurial, innovative, collaborative, and truthful.  Being truthful requires us to act ethically, honestly, and with integrity. 
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