Office Operations Intern
New York
General /
Internship /
Hybrid
We are looking for a passionate individual to join our team for our Summer Internship Program. The Office Operations Intern role is a multifaceted position encompassing various administrative tasks to ensure the smooth functioning of office operations and provide essential support to executives.
The role serves as a pivotal support function within the organization, contributing to efficient office operations and facilitating the productivity of executive team members.
The internship will run from June- August. Our internship positions are in-person. Our company is dedicated to creating an internship program that does not interfere with your class schedule.
At Vivrelle, we are committed to revolutionizing the luxury fashion industry by offering our members access to the world's most coveted designer pieces. Our team is made up of passionate, innovative, and driven individuals who are dedicated to providing exceptional service and experiences to our members. We believe that our employees are the backbone of our success, and we strive to foster a positive and inclusive work culture that encourages creativity, collaboration, and growth. This is a summer internship, school credit position.
Responsibilities:
- Support the billing process for members, including updating billing information and addressing billing-related concerns
- Participate in cross-functional collaboration with showroom and operations teams
- Support HR department with various administrative tasks
- Manage executive team calendars and scheduling appointments/ meetings
- Oversee and plan travel arrangements for executive team
- Provide assistance for various projects and initiatives by conducting research, compiling data and reports, and assisting with event planning and coordination
- Manage office supplies and inventory, and organized and maintained office files, receipts, mail, and records, both physical and digital
- Assist with event planning and coordination, including team-building activities, birthdays, company events, and off-site meetings
Requirements:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong analytical and problem-solving skills
- Excellent attention to detail
- Effective communication and interpersonal abilities
- Ability to collaborate cross-functionally
- Familiarity with billing processes and collections management
Vivrelle is an equal opportunity employer. We are committed to creating an inclusive and welcoming environment for every person who walks through our doors. All employment is decided on the basis of qualifications, merit, and business need. Vivrelle celebrates and embraces diversity.
