Accounts Payable Supervisor

San Francisco, CA /
Finance – Finance /
Full-time
At Volta, we’re on a mission to accelerate the adoption of the electric vehicle. Volta creates city-wide free electric vehicle charging networks in major metropolitan areas. Our charging networks are free-to-use, free to our property partners, and monetized through brand sponsorships and digital media content. 

We are seeking a highly qualified and experienced Accounts Payable Supervisor to join our rapidly growing Finance Team to lead our accounts payable operations and support other functions within the Finance Team. This is a critical role that will oversee invoice and PO processing operations, manage communications with our vendors, and reconcile vendor accounts and GL accounts. Our ideal candidate has a strong work ethic and can work well both independently and collaboratively in a startup environment. You are a dedicated team-player, self-motivated, and extremely organized and detail-oriented. 

This position will be based in San Francisco, CA and will report to the Assistant Controller.

Responsibilities

    • Ensure timely approval and payment of vendor invoices, utilizing best practices to ensure the best use of the Company’s cash.
    • Supervise and provide guidance to the AP team.
    • Streamline the vendor onboarding process and ensure all vendor information is complete and accurate.
    • Prepare all records necessary for annual 1099 reporting.
    • Serve as the initial point of contact for vendors, business partners and the team.
    • Review invoices processed by the AP team to ensure proper coding, including associating amortization schedules for prepayments.
    • Assist with the balance sheet and income statement flux analyses for internal reporting and the external audits.
    • Prepare audit schedules and assist with the annual audit process as needed.
    • Participate in system and reporting enhancements and upgrades and collaborate with IT.
    • Prepare other ad hoc reports and assist with other finance projects as needed.
    • Frequent communication and collaboration with business operations (e.g., supply chain) to ensure proper 3-way matching.
    • Own travel and expense policy, including updates, and audits of expense reports in accordance with policy.
    • Provide regular reporting on expenditure levels by category and department to management and tax.
    • Prepare regular reporting of operational and financial metrics to finance management.

Qualifications

    • Associate’s or Bachelor’s degree in Accounting or related area
    • 4 - 6 years of experience in accounts payable operations, with at least 3+ years of supervisory experience
    • High attention to detail and strong organizational skills
    • Ability to prioritize and reprioritize in a fast-paced environment.
    • Desire to work in a team environment and ability to clearly and concisely articulate requests to cross-functional business partners
    • Self-motivated with a passion for problem-solving
    • Experience with Netsuite is required.

Bonus Points

    • A passion for sustainability and electric vehicles.
    • Experience with construction company accounting issues.