Administrative Assistant, Wattpad WEBTOON Studios

Remote - US /
WWS – Wattpad WEBTOON Studios /
Wattpad WEBTOON Studios brings together technology, a diverse new generation of creators, and passionate global fandoms to create data-backed, audience-driven TV shows, films, and books. Leveraging incredible stories and insights from WEBTOON and Wattpad’s combined audience of more than 166 million people, Wattpad WEBTOON Studios has pioneered a bold, global, fan-first approach to entertainment. Wattpad WEBTOON Studios has worked with Netflix, Sony Pictures Television, Crunchyroll, The Jim Henson Company, Vertigo Entertainment, Constantin Film, Penguin Random House, and many other leaders in entertainment and publishing.

Wattpad WEBTOON Studios is looking for a bright, highly-organized, and self-motivated Administrative Assistant to support senior executives across the Studio to facilitate our business growth and speed.

In this high-impact role, you’ll provide administrative support for members of the Studios leadership team, including the Head of Global Entertainment (50%) and Head of Television (50%). You’ll be the primary point of contact for a variety of external and internal contacts, and interact closely with a distributed team across multiple time zones, business areas and functions. Leveraging demonstrated excellence in professional interactions and organization, you’ll keep our leaders focused by taking care of important details and maintaining efficient and positive relationships with stakeholders in all directions. 

What you’ll be doing:

    • Provide administrative support to two Entertainment executives, including calendar management, booking internal/external meetings, and organizing all related logistics including travel arrangements and managing expenses.
    • Prepare materials and notes for key meetings, facilitating efficient cross-org communication.
    • Administrative support on key tracking, reporting and communication tasks for/by the leadership team.
    • Manage all submissions, incoming and outgoing.
    • Support in maintaining the weekly Weekend Read.
    • Attend and take notes during creative and general meetings and circulate them to relevant team members in a timely manner.
    • Perform research and information gathering (such as writer information, tracking new creators/content).
    • Oversee and train LA team interns to assist with day-to-day operations.

What we’re looking for

    • 2+ years experience providing administrative support, ideally within the entertainment industry.
    • Agency experience preferred.
    • Professional interest in the adaptation of IP.
    • Availability to work core Pacific TIme Zone hours, and flexibility to work outside normal working hours when required.
    • Demonstrated proficiency with Google Suite, particularly Calendar.
    • Excellent written and verbal communication skills.
    • Highly organized, capable of multitasking and prioritizing across multiple stakeholders
    • Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
    • The ability to anticipate, exercise initiative, troubleshoot, and solve problems on the fly. 
    • High energy, friendly, professional demeanor, with a strong desire to help and support others.

What we offer:

    • Competitive salary
    • Career development; we believe in mentorship and investing in your learning, supporting you to achieve your goals
    • Health benefits, fully covered by us!
    • Generous vacation
    • Choice of hardware, flexible hours, and remote work options
    • Corporate discount for gym membership for you and your family
    • Summer Fridays with afternoons off!
    • And a whole lot more!

Wattpad WEBTOON Studios is conducting all interviews in a distributed manner using applicable third party software where needed and using visual interface tools such as Google Hangouts and Zoom.

About Wattpad

Who are we? Entrepreneurs and Do-ers. Our vision is to entertain and connect the world through stories, and our mission is to use the power of community and technology to unleash the full potential of stories to the world.
What does that mean? We are visionaries, community builders, passionate problem solvers, storytellers, coffee snobs (tea drinkers, too!), curious by nature, and culturally diverse.
What are we obsessed with? Our users. Solving complex problems and maximizing flow. Learning constantly. Building the next great storytelling product. Finding the greatest stories ever told. Dogs (and cats), coffee, and good snacks.
How do we work? Autonomously, collaboratively, respectfully. Balancing with work, family, and play...and all while having a great time.

We are a remote friendly company and encourages remote candidates to apply as long as they are located and authorized to work in either the US or Canada (excluding Quebec) as a precondition of employment. We are not able to sponsor applicants for work permits.

Culture and Diversity

Wattpad is an equal opportunity employer. We do not discriminate. Period. 

Wattpad welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We have taken a leadership position on creating a culture and an organization that truly values diversity. We are committed to fostering a global team that reflects the diversity of the Wattpad community. At Wattpad, we believe cultural fit doesn’t mean culturally identical, and diversity of thought helps us to challenge one another to think big and think differently. We consider employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, veteran status, marital status, disability status or any other protected status.  

If you have any special needs or accessibility requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation.