Executive & Personal Assistant
Dublin
Business Operations /
Full-Time Permanent /
Hybrid
About us:
How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.
We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.
To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.
The Role
Our CEO needs the assistance of an enthusiastic, determined and positive person to provide executive and personal support with travel, coordination, planning and communication, reporting to the Chief of Staff.
What you’ll achieve at Web Summit
- You’ll coordinate and provide solutions to our founder & CEO on their priorities, communication and travel needs.
- You will travel with the CEO and manage on-ground logistics while travelling, including meeting and greeting, taking meeting notes and completing follow-up actions
- You’ll arrange complex and detailed travel arrangements, both international and domestic, preparing detailed travel itineraries for trips, arranging visas, and compiling information for travel and related meetings.
- You’ll support the management of the diary of our CEO, coordinating their busy schedule and ensuring maximum efficiency and effectiveness of their time.
- You’ll collate research and assistance for presentations, meetings and engagements, travelling ahead of schedule to ensure location arrangements are in place.
- You will support other C-level executives within the company as needed
- You’ll assist with facilities management as needed
- You’ll support communication and inboxes, highlighting urgent matters that need to be addressed, researching, prioritising, and following up on incoming issues.
- You’ll support the management of private/personal schedule and errands with complete confidentiality
- You’ll assist with ad-hoc projects and requests as and when they arise.
Who you are
- You’ll have at least 2 years of experience as an executive assistant.
- You’re a problem solver with a positive attitude and a friendly, open, approachable personality.
- You’ve strong organisational skills, an ability to multitask and a high attention to detail.
- You’ve experience working under pressure and with tight deadlines.
- Ability to anticipate next steps/follow-through, conveying a sense of urgency when appropriate
- You’re open and available for last-minute international travel
- You know how to assess the needs of a C-level leader by understanding their criteria for
- prioritisation, knowing their valued stakeholders, mirroring their style of engagement and reacting to their changing requirements.
- You recognise that a CEO's most valued commodity is their time, and your goal is to
- support them using their time as efficiently as possible.
- You know the key players in the global tech industry through a personal interest in the
- sector.
- You’ve previously worked in a fast-paced, dynamic environment and enjoyed the
- experience of a rapidly growing organisation.
- When confronted with challenges, you can work on your own initiative with a problem-solving approach.
- You have excellent communication skills, both written and verbal, including the ability to present key information to groups.
- You can intercept and interpret key communications, prioritising those of the greatest importance.
- You’re an effective information facilitator, responding to key stakeholders' questions.
- You’re comfortable with self-direction, trustworthy, and have tact, diplomacy and a clear, courteous and professional manner when dealing with key contact points.
Benefits and perks:
- Hybrid-working model open to all employees.
- Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.
- Pension contribution up to 6%(Irish based only)
- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
- Company laptop, generous annual leave and flexible working arrangements.
- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
- Annual company get-togethers, charity days, and monthly wellbeing talks.
- Wellness subsidy issued to all employees of €1000 per year
At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.
