Customer Support Specialist

Remote /
Commercial – Customer Success & Support /
Please note: If you aren’t seeing this role advertised on the role is likely closed for new applications. Unfortunately, we are not always in control of where our roles are posted as many websites post our roles without our express consent. For this reason, you may be reading out of date information - we are so sorry about that. Our careers team is always on hand to answer questions, drop us a line at


Whereabouts: We work from everywhere within CET +/- 5 hours
Interviews: Around 4 hours over a few weeks, including some practical work
Salary: £32,000
Reporting to: Ashley Sachs, our Director of Support and Success
Ask us anything: 

“People may not remember exactly what you did or what you said but they always remember how you made them feel, that’s what matters the most.” - Tony Hsieh

Your mission at Whereby*
To provide an authentic and delightful customer support experience that reflects Whereby’s ease of use and furthers our mission to create a tool that allows users to work where they thrive.
*This is the mission that moves you and your team through our strategic roadmap, and should be your focus for up to a year or two.

What is Whereby all about
Freedom to work from anywhere: our mission with Whereby is to give people freedom to live and work where they thrive.
📍 Our global HQ is in Oslo, Norway, but our users (and team) are worldwide - having been used in nearly every country in the world by millions of folk. 🌏
By making it possible to collaborate as well over video as you can in real life, we want to give you the choice to work from where your life happens. To allow you to be in a place where you can think and focus, but also allow a seamless and instant connection with others when you need to.
For our 60 team members, and also for our customers, we know that the ability to decouple location from work can be life-changing. They can afford the house they want, can spend less time commuting, be closer to nature, and their children get to grow up seeing their grandparents every day. Everyone on our team enjoys the enormous benefits that a flexible work policy brings, and we truly believe the future of work will gravitate towards our vision of the future.

Customer Support at Whereby
Our support team consists of a group of passionate and curious learners spread across multiple countries and time zones. We are intentional in our connections not only with our customers, but each other and believe in the value of learning from each other. Click here to read a blog post about Meghan, one of our Customer Support Specialists.

🔍 What we're looking for in our Customer Support Specialist
We're looking for a self-driven and customer-centric learner that loves a fast pace environment. You are passionate about the customer relationships and seek to provide an authentic and delightful customer support experience. You are also motivated to grow in your career and driven by new challenges in gaining new skills.

🌎 We believe in everyone
We fundamentally believe talent is distributed to all of us in equal measure. We open our doors (physical or url) to everyone and we see our differences as a strength; it’s this philosophy that drives us towards our mission.
This means we see your unique history as having a value money cannot buy; we believe in the strength of every intersection of race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity.

⚒️ The nuts and bolts of the role*
* Please do not see everything in this job ad as "must have", but rather a guiding list of what we're looking for. We know that no candidate will be the perfect match for all we've mentioned in this posting, so don't be afraid to apply if you feel you're close to the brief but not "spot on".

Your attributes

    • 🎨 Creative
    • 🔍 Detail-oriented
    • 💛 Empathetic and people-centric
    • ⭐️ Ambitious
    • 💪 Dependable

Your previous experience

    • Excellent communication and problem-solving skills
    • Ability to multi-task, prioritize, and manage time effectively
    • Customer orientation and ability to adapt/respond to different types of characters
    • Previous experience in a customer service role and experience using help desk software and remote support tools is a plus
    • Enjoy working in distributed and cross-functional teams,
    • Proud to say you do things differently
    • Are a really nice person with loads of ambition!

How we'll measure your success🌟

    • CSAT (customer satisfaction)
    • Rate of response
    • Rate of resolution

Strategic responsibilities

    • Reflect the humanity of the Whereby brand in the customer support experience.
    • Working cross-functionally with other teams in the business acting as an advocate for the customer.
    • Responding to customer queries in a timely and accurate way, via phone, email, or chat.
    • Build sustainable relationships and trust with customer accounts through open and interactive communication.

Tactical responsibilities

    • Work alongside the Customer Support Team to futher improve the overall customer support experience.
    • Help create best practices and methodologies.
    • Contribute to support documentation about Whereby.

Foundational responsibilities

    • Work with users to troubleshoot technical problems with Whereby running on various browsers, as well as native apps for iOS and Android. 
    • Support and delight customers through various channels including email (Helpscout), live chat, social media, and Whereby itself. 
    • Identify problems and influence change with the product based on customer feedback. 
    • Replicate, track, and report bugs to the product team.
    • Resolve billing issues, apply discounts, and monitor subscriptions. 
    • Engage and collaborate with a remote team spread across 5 different time zones and countries.

Your progression

    • Become a product expert and advocate for the customer to influence product changes.
    • Grow as a subject matter expert for the team and mentor new teammates.
    • Work towards being a leader in discipline of the support organization (technical, operational, people).
    • As we work cross functionally, you will have the exposure to other customer facing teams for further areas of career growth as well. 

You've read all this way... you may as well apply! 🙌

If you have any more questions, take a peek at our Recruitment FAQ on Notion or drop us an email to