Executive Business Partner

San Francisco, CA /
Wilbur Labs – Executive Operations /
Full-Time
About Wilbur Labs
Wilbur Labs is a startup studio turning bold ideas into market-leading companies. We identify big customer pain points and build businesses to solve these problems. We then work with the founding team to manage the company and continue to provide funding, shared resources, and operational support to ensure management is focused on solving problems that matter to users. Since 2016, we have built and invested in 21 companies and expect to launch several new companies over the next year.

About This Role
We are looking for an Executive Business Partner who is trustworthy, detail-oriented, reliable, and can own a variety of tasks that range from being defined to open-ended. This position requires the ability to change focus quickly and stay-up-to-date with multiple priorities and demands, so the ideal candidate will seamlessly toggle between an array of different tasks and systems while consistently staying focused on prioritization. This role is a unique opportunity to contribute to key business operations and support the Wilbur Labs co-founders.

This is a full-time role, working majority of the time from our San Francisco office.

We offer competitive salaries with top notch benefits and perks.

Role & Responsibilities

    • Support the two co-founders, in a professional and consistent manner with the highest levels of integrity
    • Manage complex calendars and schedules efficiently, while anticipating and resolving schedule conflicts in a timely manner
    • Fully own open-ended projects without significant guidance or oversight 
    • Operate as an owner by proactively improving processes and procedures
    • Create checklists for day-to-day administrative processes
    • Interface with clients and partners, routing questions to appropriate team members
    • Coordinate domestic travel arrangements and accommodation
    • Assist with ad-hoc special projects to help the overall business needs

Requirements

    • Prior role as an Executive Assistant or similar role with stellar references
    • High level of discretion, integrity, and professionalism is imperative, dealing with confidential and sensitive issues as they arise
    • High level of attention to detail and organization; able to prioritize daily tasks and manage multiple projects
    • Prior experience successfully scheduling multiple calendars with frequently changing priorities  
    • Excellent written and verbal communication; ability to clearly and quickly convey complex information
    • Extensive technical experience and skills with Excel, Google Workspace, and Slack among other tools
    • Self-starter who can operate independently and efficiently move quickly from one task to another

Benefits and Perks

    • Competitive salary + equity
    • Top-tier laptop and accessories provided
    • 100% company-paid health benefits
    • 401(k) with company match
    • Unlimited, guilt-free vacation days
    • Uber/Lyft to and from work (employees based in San Francisco)
    • Transportation stipend to work (employees based outside of San Francisco)
    • Healthy breakfast, snacks, and lunch provided daily (employees that work from the office)
    • Annual wellness stipend (gym + other wellness activities)
    • Monthly house cleaning stipend
    • Annual travel allowance
    • Annual new cell phone stipend
    • Annual laptop refresh
    • Charity donation company match
    • Employee referral bonus
    • Quarterly team offsites/activities
    • State-of-the-art ergonomics and workstations
    • Professional development program