Administrative Assistant (Betty Green Apartments)
Roxbury, MA
Residential – Office /
Full Time /
On-site
WinnCompanies is looking for an Administrative Assistant to join our team at Betty Green Apartments, a 65-unit property which is located in Boston, MA.
In this role, the ideal candidate will provide support to designated department with daily administrative procedures and special projects.
Responsibilities
- Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
- Answer all incoming calls and connect them to the requested person.
- Greet all personnel and visitors and notify the appropriate personnel member.
- Have office ready beginning of business day and secure the office at the end of the business day.
- Conducts recertification interviews with residents.
- Place maintenance orders/Office Supplies orders
- Keeps the Property Manager current with regard to any existing or potential problems.
- Produces required reports for the property, utilizing company systems.
- Attend regular industry sponsored training programs.
- Stay up to date with all Winn Residential policies and procedures distributed by the Regulatory Compliance Department.
- Provide administrative support to office, including answering multi-line telephone system.
- Works closely with the maintenance supervisor to address resident related maintenance issues as required.
- Complete special projects as needed.
Requirements
- High school diploma or GED equivalent.
- Less than 1 year of related work experience.
- Excellent organizational and administrative skills.
- Experience with computer systems, particularly Microsoft Office.
- Ability to plan, organize, and prioritize work.
- Outstanding customer service skills.
- Ability to work with a diverse group of people and personalities.
- Ability to comprehend and communicate complex verbal information in English to stakeholders.
Preferred Qualifications
- Prior administrative experience in a professional office setting.
Our Benefits:
Regular full-time US employees are eligible to participate in the following benefits:
- Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
- 401(k) plan options with a company match
- Various Comprehensive Medical, Dental, & Vision plan options
- Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
- Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
- Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
- Tuition Reimbursement program and continuous training and development opportunities
- Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
- Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)
- Flexible and/or Hybrid schedules are available for certain roles
- Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
- To learn more, visit winnbenefits.com
Why WinnCompanies?
A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.
A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.
A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.
A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.
About Us:
WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico.
Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.
Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.
