Data Collections & Organization Coordinator (3-4 month project)
Boston, MA
Corporate – Facilities /
Temporary Full-Time /
Hybrid
WinnCompanies is seeking a Data Collection & Organization Coordinator to support a 3-4 month project.
In this role, you will support our team in collecting, tracking, and organizing data from various sources primarily using Excel, Smartsheet, and Outlook to manage communications maintaining data accuracy and consistency. Data is expected to include building information such as square footage, heating system type, quantity of apartment units, among other building attributes and characteristics.
This role is a temporary assignment that is 40 hours per week for 3-4 months. The work schedule is flexible where you can work onsite in the Boston office or remote as needed. There could be some local travel throughout Greater Boston to visit some of the properties to collect the data.
Responsibilities
- Assist with collecting apartment building data from internal and external sources.
- Organize and input data into spreadsheets and tracking systems (Excel, Smartsheet).
- Maintain up-to-date records and documentation for data collection efforts.
- Send and monitor follow-up communications via Outlook to ensure timely data submissions.
- Collaborate with team members to track progress and identify missing or incomplete information.
- Perform basic data validation and quality checks.
- Prepare summary reports or updates as needed for internal stakeholders.
- Participate in weekly team meetings and contribute to planning discussions.
Requirements
- High School diploma or GED equivalent.
- Strong organizational skills and attention to detail.
- Comfortable using Microsoft Outlook for professional communication.
- Ability to manage multiple tasks and meet deadlines.
- Clear written and verbal communication skills.
- Experience working independently and as part of a team.
Preferred Qualifications
- Currently pursuing or recently completed a degree in Business, Data Analytics, Communications, or a related field.
- Proficient in Microsoft Excel (sorting, filtering, basic formulas).
- Experience with Smartsheet.
Learning Outcomes
- Gain practical experience with data management tools (Excel, Smartsheet, Outlook).
- Develop skills in project coordination and communication tracking.
- Learn how to ensure data integrity and streamline reporting processes.
- Build experience working within a professional team environment.
About Us
With 4,300+ team members working across 600+ locations in 27 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing.
Operations, sales, compliance, maintenance, marketing, IT, HR, accounting and finance. No matter your passion, your work at Winn will impact people who are more than just residents to us. They’re individuals, families and heroes.
Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.
